Office Manager

We’re looking for an Office Manager to support our day-to-day operations and ensure our offices are running like clockwork. You’ll be the go-to person for all practical things, from maintaining a tidy workspace to managing admin and welcoming visitors.

You have a sharp eye for detail, take initiative without being asked, and love helping others succeed. Your work will directly impact our efficiency, atmosphere, and overall team spirit.

Our offer

Octiva is a fast-growing robotics company on a mission to help growers succeed through smart automation. Our advanced robotic systems are designed for high-performance operation in controlled environments, combining technical precision with real-world reliability. We work closely with growers, engineers, and researchers to deliver meaningful innovation that transforms agricultural efficiency and sustainability.

We’re expanding internationally and building a team of driven, collaborative professionals who want to make a real impact — not just on product performance, but on the lives and success of our customers.

Responsibilities

Facilities & Office Coordination; Keep the office tidy, organized, and well-stocked. You spot what’s missing before anyone else does. You translate the company’s values in everything you do.; Coordinate with suppliers and facility providers (cleaning, maintenance, delivery services, …); Ensure all meeting rooms, common areas, and office equipment are functional and presentable; Reception & Front Desk; Welcome visitors, customers, and suppliers with professionalism and warmth; Handle incoming phone calls, packages, and mail with accuracy and care; Manage calendars for meetings, shared spaces, and general logistics; Administrative & Team Support; Assist with bookings, travel arrangements, and expense tracking; Take care of planning and preparation for internal and external company events; Support onboarding logistics for new employees (arrange desk, badge, welcome kit, …); Keep internal files and records up to date and well-organized; Help with light administrative tasks for finance, HR, and operations

Requirements

You have a professional Bachelor’s degree in Office, Facility, or Hospitality Management and/or experience in a similar role; Experience in a similar role within an SME is a clear plus, a first experience in office management, facilities, or administrative support role is a must, but above all: your attitude, sense of ownership, and work ethic matter most; You are comfortable with tools like Outlook, Excel, and Word, experience with Odoo is a plus; You are detail-oriented, nothing escapes your attention; You’re proactive and hands-on: you see what needs to be done and act on it; You enjoy supporting others and take pride in being reliable and organized; You are focused, calm, and efficient, even when juggling multiple small tasks; You’re a natural problem solver who doesn’t wait to be told what to do; You communicate clearly and professionally in both Dutch and English

Benefits

A key support role in a growing, innovative company where your work really matters; A varied day-to-day job from greeting clients to solving practical challenges; A modern workspace surrounded by robotics and innovation; A dynamic, no-nonsense team culture; Competitive salary, including several benefits and a company car