Office Manager

McCarter & English LLP currently seeks an experienced Office Manager for the firm’s Washington, DC office. If you have the appropriate experience, we invite you to consider joining our team. Please send your resume and cover letter to the attention of Christine Lydon, Esq., at recruiting@mccarter.com. Candidates who receive an offer of employment will be processed through a background check which will be an individualized assessment based on the applicant’s or employee’s specific record and the duties and requirements of the specific job. The salary range for this position is $80,000 – $95,000 annually, depending on experience. As the Office Manager, you will be responsible for the provision of office services, ensuring the timely completion of tasks, and providing exceptional support to all employees. Your primary focus will be on maintaining a clean, organized, and professional office environment. The ideal candidate has excellent leadership and communication skills, a keen attention to detail, and a customer-centric mindset.

Responsibilities

Provision of office services and ensuring timely completion of tasks; Providing exceptional support to all employees; Maintaining a clean, organized, and professional office environment; Overseeing overall maintenance and organization of the office space, including assigning office and work space; Monitoring and managing office supplies, stationery, pantry items, and other essential resources; Coordinating with janitorial staff and maintenance personnel; Implementing effective organizational systems such as document filing and storage; Providing exceptional customer service and responding promptly and courteously to inquiries; Acting as primary point of contact for office-related issues; Proactively identifying opportunities to improve office services and streamline processes; Liaising with external vendors and service providers; Maintaining vendor relationships, negotiating contracts and service level agreements; Processing invoices and evaluating vendor performance; Assisting in planning and coordinating office events, meetings, and conferences; Collaborating with departments to facilitate event logistics; Preparing meeting rooms, presentation materials, and other resources; Supporting office Legal Assistants with overflow work when necessary

Requirements

High school diploma or equivalent; 2-3 years of experience; Ability to understand client inquiries and provide effective responses; Experience in using Microsoft Office products and applications; Understands the importance of delivering added value to clients; Team player who can keep a positive attitude, motivate peers, and build relationships; Ability to maintain confidentiality and security of any client information; Displays a pleasant and cheerful disposition at all times; Client first mentality; Demonstrates accuracy and attention to detail; Detail orientated with the ability to multitask and work in a fast-paced high energy environment where priorities are constantly changing; Solid decision-making skills within the scope of the position; Ability to meet deadlines and work under pressure; Good verbal and written communication skills; Ability to use technology; Prioritizing, flexibility, adaptability

Nice to have

College degree preferred

Benefits

Firm-paid basic life and AD&D insurance; Short-term and long-term disability benefits; Comprehensive medical/prescription drug coverage with high-deductible health plan and annual HSA contribution; Employee-paid voluntary benefits: dental and vision coverage, supplemental health plans, flexible spending accounts, optional life and AD&D insurance, supplemental STD coverage; 401(k) plan with pre-tax, Roth and after-tax contributions; Paid Time Off (PTO), paid holidays, and leaves of absence; Free and confidential employee assistance program (EAP) and behavioral health services program; Firm-paid backup child/elder care, academic support and pet care program; Tax-advantaged college savings 529 Plan; Employee discounts through Working Advantage; Eligibility for discretionary bonus