Office Manager

About pplwise

pplwise is a recruiting consultancy for fast-growing technology companies across Europe. Through Recruiting as a Service and Executive Search, we fill key roles for our clients, from start-ups to publicly listed companies. We are filling this position for our client Filics.

About our client: Filics

Filics is reinventing intralogistics with autonomous mobile robots (AMRs) that change how material moves. Its double-runner system makes Filics the first and only AMR that can drive through load carriers such as Euro pallets. This breaks with forklift logic and sets a new standard for efficiency. Filics is a small, hands-on team that solves hard problems with engineering excellence. Leadership goes to those who take initiative and consistently deliver. As Office Manager (m/f/d) at Filics, you will turn the Munich office into a place where the whole team can do its best work.

About the role

This is an on-site role at the Filics office in Munich, where engineering, assembly and the rest of the team work side by side.

The office is where the whole Filics team comes together. As the company grows, it needs someone who makes it run smoothly every day and shapes it into a place people enjoy working in. You'll own the office fully: you set up the routines, plan the improvements and make sure everything just works. You report to the VP Operations, work closely with HR, and are the first point of contact for the team, visitors and service providers.

What Filics offers

- Full ownership of the office and the freedom to shape how it runs
- A central role in a small, high-caliber team building robots that change how material moves
- Close contact with every part of the company, from engineering to assembly
- Fast growth: you'll build up the office as the company scales
- An on-site role in Munich

Sound like you? Apply with your CV.

Responsibilities

Own day-to-day office operations and set up routines that keep everything running smoothly; Plan and drive improvements to the office as the team grows; Manage the landlord, facility management and service providers; Keep office supplies stocked and order what the team needs; Welcome visitors, candidates and partners at the office; Coordinate incoming and outgoing office mail and parcels; Support HR with scheduling meetings and interviews, and organize travel and transport for candidates and guests; Prepare the office side of onboarding for new joiners, such as workstations, keys and equipment; Organize office activities and team events that bring people together

Requirements

Experience in office management or administration, ideally in a start-up or growing company; Confident with Microsoft Office; Fluent German and/or English, written and spoken; Strong communication skills: you share information clearly and concisely; You keep many tasks moving at once and prioritize well; You take ownership and act on what needs doing without waiting to be asked; A friendly, upbeat and welcoming manner