Office Supervisor - FirstBank Amphitheater

This position performs a variety of administrative and operational functions in support of the venue team.

Responsibilities

Draft letters, reports and other correspondence in a timely, accurate manner; Provide routine information regarding events, operations, policies and procedures for various operations within the unit; Maintain a variety of files and records of information; Prepare various schedules as required; Enforce and implement corporate policies and procedures and remain well informed of all office functions on a daily basis; Meet with vendors and Non-Profit Groups to assist with negotiating contracts, scheduling, and completing services as needed; Maintain and order all necessary supplies and materials for the offices using corporate programs; Serve as keeper of the records for all current and closed files within the office; Maintain all necessary contracts, lease agreements, etc. for office equipment including copiers, computers & software; Make cost projection for budget related to office maintenance expenses based on past expenditures, projected growth and workload; Review or prepare labor schedules; Perform other related duties, tasks and responsibilities as required from time to time; Incorporate duties of other positions, including but not limited to Cash Room Supervisor, Accounting Clerk and Payroll Clerk

Requirements

High school diploma; Six months of experience in office management principles and procedures; Work independently, exercising judgment, and initiative; Excellent verbal and customer service skills; Knowledge of MS Office and typing skills; Ability to participate in a team environment; Ability to understand written and oral direction and communicate same with others; Mobility is needed to attend various meetings and events; Hours may be extended or irregular to include nights, weekends and holidays; Travel may be required

Nice to have

Microsoft Office (Excel, PPT, Word, Outlook) Expert; High School or better