Onsite Associate II, Inventory & Material

The Opportunity: Executes day-to-day inventory & material management tasks at customer facilities, following a defined standard output or set of procedures. Tasks include receiving, inspection, inventory logging, proper storage, and timely distribution of inbound and outbound materials to end users. Problems and issues faced are generally recurring and solutions are typically known and/or prescribed. Examples are: inbound shipments arriving with missing or damaged items, discrepancies between system records and physical stock, or items stored in incorrect locations, leading to inefficiencies in retrieval. More complex problems, like supply chain interruptions or system/software malfunctions, are solved by applying methods learned through experience and/or using available support. Communicates activity records, service level metrics and other information requiring some explanation or interpretation to team members, supervisors or customers. Lab Support Associate – Order Management. Purpose of the role: This role ensures end-to-end continuity of laboratory operations by managing the complete ordering cycle as well as the physical reception of goods. By ensuring that materials are accurately ordered, tracked, delivered, received, and made available on time, the role directly supports critical scientific and pharmaceutical research activities. It reduces operational risks such as delays, stockouts, non-compliant deliveries, or issues with product integrity and storage conditions. Through precise order flows, rigorous reception handling, and consistent documentation, the role contributes to reliable, efficient, and compliant supply processes aligned with UCB’s quality and safety standards. Depending on the position, the scope may focus on chemistry-related orders (chemicals, solvents, reagents) or on biological materials and laboratory consumables, while maintaining flexibility to support other categories as needed. Main Mission: Manage the entire order cycle for laboratories (pharma), from entry to invoicing, including physical receipt of goods.

Responsibilities

Manage the entire order cycle for laboratories (pharma), from entry to invoicing, including physical receipt of goods; Enter orders (biological, consumables, chemicals) in SAP/Ariba as needed and provide backup when necessary; Monitor orders with suppliers and track delivery dates; Handle discrepancies (invoicing, quantity errors) and coordinate with finance; Receive goods, check storage conditions, and ensure proper distribution

Requirements

Knowledge of SAP/Ariba, MS Office (Excel); Strong organizational skills and attention to detail; Clear communication (French and English required); Ability to comply with quality and safety procedures; Dynamic, proactive, customer-oriented; Team spirit and flexibility; Adaptability and service mindset; Flexibility to provide backup for colleagues when needed