Operations Coordinator

Freo Group is looking for a highly organised and proactive Operations Coordinator to support our operational activities across our Port Hedland Branch. This is a hands-on coordination role where you'll sit at the centre of operations, working closely with Superintendents, Supervisors, Operations Managers, employees, customers and support teams to help ensure our workforce, equipment, mobilisation and administrative requirements come together safely and efficiently. The role requires coordination across both the branch and site environment, including rostered work locations at the Port Hedland Branch.

Responsibilities

Coordinating daily labour, equipment and resource requirements; Supporting workforce planning and look-ahead scheduling; Coordinating shutdown, maintenance and project support requirements; Managing employee mobilisation, including flights, accommodation, travel and site access; Ensuring licences, VOCs, inductions, competencies, medicals and compliance records remain current; Coordinating site inductions and onboarding requirements; Processing timesheets and supporting payroll requirements; Supporting invoicing, billing, purchase orders and revenue administration; Maintaining accurate operational records, documentation and reporting; Assisting with procurement, quotations, purchase requisitions and goods receipting; Providing timely operational and mobilisation updates to customers and internal stakeholders; Supporting safe work practices and Freo Group's Zero Harm culture

Requirements

Experience in operations coordination, administration, mobilisation or workforce planning; Strong organisational and time-management skills; Excellent attention to detail and accuracy; Intermediate to advanced Microsoft Office skills; Strong communication and stakeholder engagement skills; The ability to remain flexible and responsive as operational priorities change; A commitment to safe work practices, confidentiality and great customer service

Nice to have

Exposure to mining, maintenance, industrial services, crane or construction environments; Experience with mobilisation systems and workforce compliance management; Exposure to payroll, invoicing and procurement processes