Part-Time Administrative Assistant

Prestige Global Meeting Source, founded in 1986, provides site selection and event services to clients. Our experienced sales partners work to find and contract the best possible hotels, resorts, DMCs, and cruises for groups and continue through to full-service event development and management. The Part-Time Administrative Assistant provides administrative, operational, and partner support to the Industry Relations (IR) team. This role coordinates partner programs, events, communications, reporting, and CRM administration while maintaining accurate records and ensuring timely completion of deliverables.

Responsibilities

Process and schedule all supplier partner-initiated requests and be the onsite contact for scheduled office visits; Obtain supplier presentation in advance and advise on and handle catering options upon supplier request; Post welcome sign, greet suppliers and guests, load the Teams meeting and start the meeting; Send office visit follow-up emails; Create and manage partner codes on an ongoing basis; Pull reports on used and unused codes and follow up with the IR team; Troubleshoot code-related questions and resolve issues; Send deliverable outline emails to partners upon onboarding; Send deliverable reminder emails and track outstanding items; Maintain accurate records of codes, contracts, and deliverables; Review partner contracts and send deliverable emails aligned with contract terms; Maintain and update the partnership primary spreadsheet; Ensure new partners are added to all required systems and contact lists; Update and distribute the partnership contact list; Act as a point of contact for partner questions; Manage webinar registration pages; Schedule supplier partner registrations on Prestige calendars; Send presenter reminders and Prestige reminder communications; Log in early to support IT needs and remain present during sessions; Share post-event attendance and reporting; Pull and organize reports from Zoom, Cvent, BI tools, and other platforms; Build and maintain historical reporting data; Organize reporting by geographic location and partner type; Track outstanding partner actions, codes, and deliverables; Maintain and update all IR marketing collateral; Execute social media campaigns as requested; Provide social media campaign performance reports; Maintain and update the destination expertise webpage; Provide light IT and design support for Proposal Path; Maintain accurate partner records within MILO; Assist with data cleanup efforts; Support troubleshooting of system issues and process gaps; Act as point of contact for FAM programs and auxiliary/vendor partners; Oversee partner agreements and ensure alignment with IR processes; Manage promotions and offers

Requirements

High School Diploma or G.E.D.; Strong written and verbal communication, organizational, and Microsoft Office skills; Effective time management, attention to detail, and interpersonal skills; Team player who thrives in a fast-paced, high-volume work environment with a proven ability to learn and adapt quickly; Proven experience effectively multi-tasking and networking; Must be able to flex work start and end times based on business needs

Benefits

Minneapolis Sick & Safe Time; Holiday Pay (if scheduled to work on the holiday and based on the number of hours scheduled)