Payments Specialist

Location
Asia - Remote

As our Payments Specialist, you’ll own the day-to-day accounts payable cycle and be a visible, trusted point of contact for teams across the business. This is a hands-on individual-contributor role for someone who loves precision, communicates fast, and uses modern tools — including AI — to work smarter every week.

What You'll Love Doing
1. Payment Processing & Accounts Payable Management

• Process supplier and creator invoices in Xero across multiple entities and currencies, accurately and on time.

• Prepare and process payment runs for vendors and creators worldwide, making sure every payment is complete, supported and correctly recorded.

• Complete post-payment reconciliations and resolve discrepancies quickly.

2. Reconciliation & Financial Integrity

• Perform bank and account reconciliations across multiple entities.

• Investigate variances, chase missing documentation, and see every difference through to resolution.

• Keep payables records clean, current and audit-ready.

3. Cross-Functional Collaboration & Support

• Be finance’s go-to partner for payment queries from production, operations and creator-facing teams around the world — fast, clear answers people can rely on.

• Provide backup coverage within the finance team during leave periods and peak cycles.

• Jump into ad-hoc finance projects — process rollouts, automation pilots, audit preparation — wherever an extra pair of sharp eyes is needed.

4. Compliance & Record Keeping

• Maintain accurate, up-to-date records of all payments, invoices and transactions.

• Work within company policies and internal controls — and flag anything that doesn’t fit.

• Support audit processes by providing clean documentation and reports on request.

5. Month-End Financial Activities

• Support month-end close with account reconciliations and payables reporting.

• Help ensure costs land in the right period, entity and account, every month.

6. Process Optimization, Automation & AI

• Identify areas for improvement in payment and AP workflows, and help implement best practices.

• Use automation and AI tools daily — and help us push more of the routine work into them.

Who You Are
Essential:

• 1–3 years of experience in accounts payable or payments.

• Proficiency in Xero (or a similar cloud accounting platform) and strong Excel / Google Sheets skills.

• Confident daily user of AI tools (ChatGPT, Claude, Copilot or similar) — you work faster with them, and you always sanity-check the output.

• Sharp attention to detail: you notice when a number looks off, and you raise it early.

• Excellent written and verbal English, with a responsive communication style.

• Able to work Singapore business hours, fully remote.

Preferred:

• Multi-currency or international payments exposure.

• Experience with AP automation or invoice-processing tools.

• Experience working with global, distributed teams.

Competencies:

✅ Attention to Detail: Ensures accuracy across payments, records and reconciliations.

✅ Responsiveness: Acknowledges quickly, communicates clearly, and never leaves a request hanging.

✅ Ownership: Follows every discrepancy through to resolution — no loose ends.

✅ Collaboration: Works smoothly across functions, timezones and cultures.

✅ Adaptability: Thrives with evolving tools and responsibilities, and brings an AI-first mindset to routine work.

Check out our Ride the Wave series for a glimpse into 90 Seconds!

Responsibilities

1. Payment Processing & Accounts Payable Management; Process supplier and creator invoices in Xero across multiple entities and currencies, accurately and on time.; Prepare and process payment runs for vendors and creators worldwide, making sure every payment is complete, supported and correctly recorded.; Complete post-payment reconciliations and resolve discrepancies quickly.; 2. Reconciliation & Financial Integrity; Perform bank and account reconciliations across multiple entities.; Investigate variances, chase missing documentation, and see every difference through to resolution.; Keep payables records clean, current and audit-ready.; 3. Cross-Functional Collaboration & Support; Be finance’s go-to partner for payment queries from production, operations and creator-facing teams around the world — fast, clear answers people can rely on.; Provide backup coverage within the finance team during leave periods and peak cycles.; Jump into ad-hoc finance projects — process rollouts, automation pilots, audit preparation — wherever an extra pair of sharp eyes is needed.; 4. Compliance & Record Keeping; Maintain accurate, up-to-date records of all payments, invoices and transactions.; Work within company policies and internal controls — and flag anything that doesn’t fit.; Support audit processes by providing clean documentation and reports on request.; 5. Month-End Financial Activities; Support month-end close with account reconciliations and payables reporting.; Help ensure costs land in the right period, entity and account, every month.; 6. Process Optimization, Automation & AI; Identify areas for improvement in payment and AP workflows, and help implement best practices.; Use automation and AI tools daily — and help us push more of the routine work into them.

Requirements

Essential:; 1–3 years of experience in accounts payable or payments.; Proficiency in Xero (or a similar cloud accounting platform) and strong Excel / Google Sheets skills.; Confident daily user of AI tools (ChatGPT, Claude, Copilot or similar) — you work faster with them, and you always sanity-check the output.; Sharp attention to detail: you notice when a number looks off, and you raise it early.; Excellent written and verbal English, with a responsive communication style.; Able to work Singapore business hours, fully remote.; Preferred:; Multi-currency or international payments exposure.; Experience with AP automation or invoice-processing tools.; Experience working with global, distributed teams.; Competencies:; ✅ Attention to Detail: Ensures accuracy across payments, records and reconciliations.; ✅ Responsiveness: Acknowledges quickly, communicates clearly, and never leaves a request hanging.; ✅ Ownership: Follows every discrepancy through to resolution — no loose ends.; ✅ Collaboration: Works smoothly across functions, timezones and cultures.; ✅ Adaptability: Thrives with evolving tools and responsibilities, and brings an AI-first mindset to routine work.