People & Office Coordinator

We’re looking for a proactive and organised People & Office Coordinator to support our growing People & Office functions across North America. Reporting to the HR Partner, North America, you will be based in our Toronto HQ. You’ll play a key role in delivering a seamless employee experience — providing administrative, operational, and coordination support in office.

Responsibilities

Deliver a seamless employee experience, providing administrative, operational, and coordination support in office; Oversee the smooth, safe, and efficient running of the Toronto office, ensuring it is well-maintained, compliant, and audit-ready; Manage relationships with building management, landlords and vendors; Oversee office access, security, maintenance, and supplies; Manage and coordinate facilities-related projects (moves, fit-outs, improvements, etc.); Manage approvals, budget, payment and stock for office and kitchen services, supplies, and maintenance; Manage office communications and notices; Support C-Suite visitors and global team members when visiting Toronto; Liaise with Finance on purchase orders, invoices, and expenses relating to the office; Lead and maintain all health and safety procedures, including first aid, risk assessments and fire safety; Create a welcoming, inclusive and safe office environment that reflects Sokin's culture and values; Be a friendly, trusted point of contact for People and Office related queries, escalating where needed; Plan and deliver internal events in Toronto, including monthly socials, seasonal parties, onboarding sessions, and leadership visits; Liaise with regional office managers and teams to support the coordination of global events; Own event logistics end-to-end: venues, catering, suppliers, and day-of execution; Help deliver consistent communication across the region, reinforcing our culture and values; Support the onboarding and offboarding lifecycle for employees, ensuring a high-touch, professional experience; Act as the central lead between People Ops, Hiring Managers, and IT to ensure equipment and induction schedules are delivered flawlessly; Support and lead on specific People projects as requested by the HR Partner; Cross-collaborate with the People team across the globe to align on global processes, share best practices, and ensure consistent HR processes and employee experience; Provide ad-hoc support to the wider People and Talent Acquisition teams as requested; Support regional Office Managers and People Team on social events, office-wide celebrations, and the look and feel of the physical workspace

Requirements

2-3 years' experience in an Office Administrator, Office Manager or Workplace Operations role; Proven ability to run office operations end-to-end, in a fast paced environment; Excellent organizational and multitasking skills with a strong attention to detail and a high standard of accuracy; Organised and proactive, with strong prioritisation and communication skills; Team-oriented and approachable, with a passion for people and process excellence; Willingness to develop professionally and grow within the People Team

Nice to have

1-2 years' experience in an HR Administrator or HR Coordinator role (preferred, but not required); Working knowledge of HR processes, documentation, and systems (preferred, but not required)

Benefits

Hybrid working with flexibility (3 days in the office); Private healthcare insurance coverage; 20 days of Annual Leave (PTO); Celebration Leave (enjoy your birthday off); Work Laptop preference; A fun, fast paced and collaborative place to work, where you’ll be actively involved in shaping our culture (and yes, we have beanbags and free snacks)