People Onboarding Specialist

Mistral provides full-stack AI solutions: from frontier models to developer tools, applications, and compute. We partner with enterprises tackling the hardest problems—across high-stakes industries like finance, manufacturing, defense, healthcare, and the public sector—co-creating customized AI systems that they can run on their terms. We are a dynamic, collaborative team passionate about AI and its potential to transform society. Our diverse workforce thrives in competitive environments and is committed to driving innovation. Our teams are distributed between Europe, North America, Asia and the Middle East. We are creative, low-ego and team-spirited. As an Onboarding Specialist on the People Operations team, you will shape the experience for every new joiner at Mistral worldwide. Your work will ensure new team members feel prepared and welcomed from the moment they accept an offer, through their first weeks and beyond. You will partner closely with colleagues across Talent Acquisition, IT, and Workplace to ensure each onboarding is seamless, consistent, and tailored to local needs. This is an opportunity to make a direct impact on employee experience and to continually shape our processes as we grow.

Responsibilities

Design and manage the onboarding journey for new hires across multiple regions; Develop, implement, and improve onboarding programs and resources for the organization; Ensure equipment and resources are ready before each employee’s start date; Organize, coordinate, and facilitate onboarding sessions, orientations, and integration milestones; Partner with cross-functional stakeholders to keep onboarding processes aligned and effective; Measure onboarding effectiveness and use data to improve programs; Identify process improvement opportunities and drive scalable solutions; Manage travel, transportation, and accommodation logistics for new joiners needing support

Requirements

Experience delivering onboarding or employee programs end to end; Strong project management, organization, and communication skills; Comfort working across teams and adapting to new tools and workflows; Ability to identify opportunities for efficiency and implement change; Analytical approach to tracking outcomes and improving processes; Hands-on attitude and willingness to take ownership of daily tasks; Confidence navigating HR technology (HRIS, payroll, or similar systems); Desire to create a welcoming, consistent experience for every new colleague

Benefits

Healthcare coverage; parental leave; retirement plans; relocation support; wellness programs; meal and transportation allowances; location-specific perks