Private Events Support Assistant

The Private Events Support Assistant provides behind-the-scenes, day-of operational support to the Event Lead and Sales Manager. This is an internal-facing support role, not a client-facing position. The primary function is to fill gaps, keep the event space event-ready, and handle the small but critical tasks that keep an event running smoothly. This person takes direction from the Sales Manager and/or the Event Lead and jumps in where needed, whether that's putting out signage, doing a last-minute vacuum, distributing equipment to venue-hired vendors, or handling any setup task that needs attention before doors open.

Responsibilities

Conduct a walkthrough of all event spaces after vendor load-in and address any areas that need attention before doors open; Turn on lights and confirm correct scenes or presets are set per the Event Lead's direction; Confirm HVAC is on and functioning; alert the Event Lead if there are any issues; Wipe down tables, chairs, and surfaces after vendor load-in; Vacuum or spot clean as needed to ensure spaces are guest-ready; Place event signage, table numbers, menus, and printed materials in designated locations; Remove and store all signage and materials at the end of the event; Restock restrooms or common areas as needed prior to event start; Greet venue-hired vendors and direct them to the appropriate areas as instructed; Distribute venue equipment to vendors as needed — walkies, cords, or other supplies; Act as a runner between the Event Lead and on-site vendors to relay information or deliver items; Assist with last-minute table and chair reconfigurations as directed; Provide directional assistance for event parking on an as-needed basis; Stay available throughout the event to fill gaps and handle any tasks assigned by the Event Lead; Collect and store venue equipment and materials at the conclusion of the event; Report any issues, damage, or leftover items to the Event Lead before departing

Requirements

Ability to take direction well and work efficiently without close supervision; Strong attention to detail — notices what's out of place and fixes it; Reliable, punctual, and professional in appearance; Comfortable working in a fast-paced environment and pivoting quickly; Ability to be on your feet for extended periods and perform light physical tasks; Ability to lift and move chairs and tables as needed — occasional light to moderate lifting may be required; Flexible availability including evenings, weekends, and holidays; Team-oriented with a low-ego, get-it-done attitude

Nice to have

Prior experience in events, hospitality, or a support role preferred but not required