Project Coordinator

Aurecon is an international engineering, design and advisory company. In this position, you will join the Built Environment business, where you will play an integral part in a team of highly skilled specialists that ‘bring ideas to life’ for clients across all types of building and infrastructure projects.

Responsibilities

Prepare and issue transmittals and maintain drawing registers; Track and download project documents from systems such as SharePoint, ACC (Autodesk Construction Cloud), Aconex or other Cloud-based platforms for internal review; Monitor document status and follow up with relevant team members to ensure timely reviews and submissions; Maintain and update drawing lists in master files; Record and document Meeting Minutes; Capture meeting videos and translate them into clear, structured notes for Project Managers and Engineers; Distribute and archive meeting records; Collaborate with internal teams to gather data and prepare documentation for client and authority submissions; Ensure accuracy, consistency, and completeness of all documentation prior to submission; Act as a liaison between project teams and external stakeholders; Manage project-related email correspondence and maintain a structured filing system

Requirements

Bachelor’s degree in Business Administration, Project Management, Engineering, or a related field (or equivalent experience); Proven experience in a project administrative or project support role; Excellent organizational and multitasking skills; Strong attention to detail and commitment to data accuracy; Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); Strong communication and interpersonal skills; Ability to work effectively in a fast-paced, deadline-driven environment; Excellent in English communications

Nice to have

Experience with document control systems (e.g., ACC, Aconex)