Recruitment / Onboarding Administrator

Come join us and make a difference in the world!

Discover more at www.necsws.com

What You’ll Be Doing

As a key member of our Recruitment Team within the wider HR department, you will play a vital role in delivering a smooth and positive onboarding experience for all new starters.

In this fast‑paced, high‑volume administrative role, you’ll be responsible for preparing contracts, processing offers, completing vetting checks, and ensuring managers and new colleagues are kept informed at every stage.

This is an excellent opportunity for someone beginning their HR career or bringing previous HR or administrative experience and looking to expand their knowledge within a supportive team.

Responsibilities

Act as the main point of contact for new starters and hiring managers, managing the Onboarding inbox and responding to queries.; Create and issue contracts and offer packs for new starters across the UK and Ireland.; Quality‑check all documentation to ensure accuracy and alignment with company guidelines and approved offers.; Complete Right to Work checks, DBS checks and Financial Probity checks via the Zellis Background Checking portal.; Arrange and track occupational health appointments.; Review vetting and occupational health reports, escalating concerns as required.; Attend weekly recruitment meetings and quarterly vetting meetings.; Hold quarterly account‑management calls with service providers.; Manage the Gov UK Apprenticeship portal—adding new apprentices, reviewing training agreements, and supporting invoice processing with Finance.; Request IT account set‑up and email addresses for new starters.; Create payroll employee numbers.; Process DBS renewals.; Create and maintain standard operating procedures and FAQ documents.; Track onboarding activity using weekly/monthly spreadsheets and share reports with Payroll, Marketing and the Recruitment team.; Support ad‑hoc audits across the Recruitment team.

Requirements

Ability to handle confidential information with professionalism.; Strong interpersonal and communication skills (written and verbal).; High attention to detail and accuracy.; Excellent administrative and organisational skills.; Ability to prioritise workloads and work collaboratively within a team.; Flexibility and willingness to learn.; Experience working with set processes and workflows.; Confident with data entry and report running/analysis.; Intermediate to advanced Microsoft Office skills (Word, Excel).

Nice to have

Experience in HR, Recruitment or contract management.; Knowledge of vetting processes such as Right to Work and DBS checks.; Experience handling employment references.; Previous use of Zellis Background Checking, ResourceLink or SmartRecruiters.; Experience using Microsoft Teams.; Experience creating and updating standard operating procedures.