Sales Team Administrator / Executive Assistant

XYZ Reality's Strategic Account Executive team is responsible for complex, high-value enterprise construction technology deals in AMER. The Sales Team Administrator and EA will provide dedicated, proactive executive support to a group of Strategic AEs, owning their calendars, coordinating travel, managing expense submissions, and handling day-to-day administrative tasks. The role is hands-on and relationship-driven, embedded with the team in Austin.

Responsibilities

Own and manage AE calendars end-to-end, including customer meetings, internal syncs, QBRs, and cross-functional touchpoints across AMER time zones; Book and manage domestic and international travel, including flights, hotels, ground transport, and site visit logistics; Process and submit expense reports on behalf of AEs, reconcile corporate card activity, and flag policy issues; Prepare meeting materials, agendas, and briefing documents, take notes and track actions; Support CRM hygiene in Salesforce on behalf of the team; Coordinate with Marketing, Legal, and Finance on behalf of AEs, including routing NDAs and contracts and requesting collateral

Requirements

2+ years in an EA, personal assistant, or team administrator role; Proven track record managing complex, multi-person diaries across time zones with minimal oversight; Based in or willing to relocate to Austin, TX, with regular in-office presence; Proficiency with calendar and productivity tools (Google Workspace or Microsoft 365); Working knowledge of Salesforce or a comparable CRM; Highly organised with exceptional attention to detail; Excellent written and verbal communication; Proactive and anticipatory; Comfortable with ambiguity and shifting priorities; Familiarity with travel booking platforms and expense management tools (e.g. Expensify, Concur, or similar); Discretion and professionalism when handling confidential commercial information

Nice to have

Experience supporting a sales team, quota-carrying executives, or senior leaders in a B2B environment

Benefits

Private medical; Extra Christmas shutdown days; 15 days PTO + public holidays; Hybrid working; Biannual salary reviews; Summer & Christmas staff parties; Employee referral scheme