Senior Equity Administrator

CHAOS Industries is hiring an Equity Administrator to own the day-to-day administration of its equity programs and keep its cap table accurate, compliant, and audit-ready. The role sits on the People team and partners closely with Legal, Finance, outside counsel, and auditors.

Responsibilities

Administer the company's equity incentive plan(s) end to end, including stock options, RSUs, early-exercise and restricted stock awards, and any ESPP or executive programs; Process new grants, exercises, cancellations, forfeitures, repurchases, and transfers, and maintain grant documentation and board approvals; Track vesting schedules, expiration dates, post-termination exercise windows, and plan share reserve availability; Manage the equity-related aspects of employee onboarding and offboarding; Coordinate 409A valuations, ensure grants are priced at or above fair market value, and track ISO/NSO limits and ISO $100K rule compliance; Maintain the fully diluted capitalization table and reconcile it regularly to the stock ledger and legal records; Prepare pro forma cap tables and waterfall analyses to support management, board, and investor requests; Keep stockholder records, stock certificates or book-entry records, and transfer restrictions current and enforceable; Support preferred equity financings, including closing cap tables and platform updates post-close; Process conversions of SAFEs and convertible notes, option pool increases, and related approvals; Assist with secondary transactions, M&A diligence, and IPO-readiness workstreams; Help plan and execute company-sponsored tender offers and secondary liquidity programs; Coordinate with Legal, Tax, Payroll, and third-party providers on withholding, reporting, and funds flow; Prepare monthly and quarterly stock-based compensation reports under ASC 718; Support payroll on taxable events and manage year-end tax reporting, including Forms 3921 and 3922 and 83(b) election tracking; Prepare Rule 701 compliance analyses, Form D and blue sky filings support, and other securities law deliverables with outside counsel; Serve as primary point of contact for equity-related requests from external auditors and support internal controls over equity data; Respond to employee questions about grants, vesting, exercising, and taxes, and help build education materials, FAQs, and onboarding sessions; Document and continuously improve equity processes, controls, and data integrity

Requirements

3–5 years of equity administration experience, with at least part of that time at a venture-backed or privately held company; Hands-on experience managing a private-company cap table and equity plans on a platform such as Carta, Shareworks, Ledgy, or Pulley; Direct experience supporting at least one preferred financing round and at least one tender offer or structured secondary transaction; Working knowledge of stock option mechanics (ISOs vs. NSOs, early exercise, 83(b) elections), 409A valuations, Rule 701, Section 16 basics, and ASC 718 stock-based compensation accounting; Advanced Excel or Google Sheets skills, including pro forma and waterfall modeling, and strong data reconciliation habits; Exceptional attention to detail and discretion when handling confidential compensation and ownership information; Clear written and verbal communication, with the ability to explain complex equity concepts to employees at all levels; A collaborative, service-oriented mindset and comfort working across Finance, Legal, People, and external advisors

Nice to have

Certified Equity Professional (CEP) designation, or progress toward it; Experience with international equity grants and mobile-employee tax considerations; Exposure to IPO readiness, transfer agent onboarding, or public-company equity administration; Familiarity with ESPP design and administration; Experience with ERP / HRIS integrations (e.g., NetSuite, Workday, Rippling) with equity platforms

Benefits

Medical, dental, and vision benefits 100% paid for by the company; 401k (+ 50% company match up to 6% of pay); FSA; HSA; life insurance; Free daily lunch while working onsite; Fully-stocked kitchen; Unlimited PTO; Casual dress code; Competitive base salaries; Generous pre-IPO stock option grants; Relocation assistance; Annual bonuses (coming soon)