Senior Lease Administration Associate & Abstractor

We are seeking a Senior Lease Administration Associate & Abstractor to join our team. This role provides comprehensive lease administration services including abstraction, financial review, and client support. You will work with a high level of independence while collaborating closely with internal teams to deliver accurate, timely services that enable our clients to make strategic real estate decisions.

Responsibilities

Liaise with internal parties and transition/regional teams to obtain appropriate lease documentation; Perform lease document matching and review for completeness prior to abstraction; Abstract critical and key information from leases and other contract documentation into lease database systems (including CoStar and other platforms); Accurately record lease document information into Master Document Control Logs and Document Trackers; Manage abstracts and system data; verify and review system reports and data for accuracy and completeness; Prepare area, cost-schedule, and events variance reports for validation projects; Work with internal stakeholders to resolve document and abstraction-related queries; Maintain processes and procedures ensuring adherence to internal and external compliance policies; Coordinate abstractions from transition and regional teams; manage project assignment and tracking of the double-check process; Review CAM, other escalations, and real estate tax invoices; Review data entry, validation, and management of lease documents; Review rent variance analysis and rent payment processing; Review subtenant account management, and billing/collections of third-party tenant rents; Track and maintain critical milestone dates; Conduct financial analysis and volume trend reporting; Review landlord invoices for adherence to lease terms; Prepare invoices and support invoice processing workflows; Manage client, vendor, and landlord relationships with a Customer First Mindset; Partner with outsource providers as needed; Streamline current processes and drive efficiencies across the team; Management of project abstraction services; Support, exposure and leadership of other special projects as assigned by manager

Requirements

Bachelor's degree required; Minimum 3 years of experience in lease administration, real estate accounting, or property management with exposure to commercial leases; Lease abstraction expertise required; Ability to interpret complex commercial lease language; Advanced financial/analytical skills; Strong attention to detail with a continued high efficiency and accuracy rate; Ability to spot issues proactively and head them off and/or start the solutioning process; Ability to understand and interpret data and use technology to be more efficient; Desire to learn and grow; Dynamic and technologically savvy with ability to utilize software for planning solutions; Advanced skills in Microsoft Excel to slice, dice, and filter large data sets; Proficiency in Microsoft Office suite (Word, Excel & Outlook); Strong, proactive written and spoken communication skills; Ability to work independently, multi-task under pressure, and manage time to meet deadlines; Strong interpersonal skills with ability to interact with executive-level external and internal clients; Must be authorized to work in the United States without sponsorship

Nice to have

Prior experience with using a lease administration database

Benefits

401(k) plan with matching company contributions; Comprehensive Medical, Dental & Vision Care; Paid parental leave at 100% of salary; Paid Time Off and Company Holidays; Early access to earned wages through Daily Pay