Senior MAC Project Manager

The Senior MAC Project Manager provides regional operational leadership for 2 designated areas, with direct responsibility for people management, vendor management, cross-functional collaboration, and performance tracking and reporting. Working in close partnership with key stakeholders across the organization, the role drives team performance, develops talent, and ensures alignment with business objectives. In parallel, the position combines end-to-end project management, data management, and auditing across the MAC service line, ensuring accurate employee location data, timely floor plan updates, and delivery of concurrent projects ranging from small team moves to full building restacks in a fast-paced, high-volume environment. The Senior MAC Project Manager reports to the MAC Lead within the Occupancy Planning and MAC organization.

Responsibilities

Provides regional operational leadership for 2 designated areas; Oversees project prioritization, resource allocation, and performance evaluation for MAC specialists; Ensures employee location data accuracy on Space & Occupancy platform, per KPIs; Manages relationships with move vendors; Plans and coordinates move projects of varying scope and complexity; Manages locker asset inventories; Manages vendor relationships and project budgets, including quotes, invoice reviews, and spend tracking; Distributes post-move surveys, documents lessons learned, and closes project records; Performs timely floor plan audits and updates; Mentors and coaches MAC Project Managers; Manages customer engagement with the client; Continuously evaluates and streamlines processes; Builds and maintains relationships with key stakeholders

Requirements

Advanced project management skills, including managing multiple concurrent projects with competing deadlines, using tools such as Asana or Smartsheet; Proven experience delivering corporate office moves and building restacks end to end and experience with CAFM / IWMS platforms; Strong analytical mindset – data-driven decision-making, dashboards and metrics-based reporting; Structured approach to risk identification, mitigation, and documentation; Vendor management: scoping, quoting, delivery oversight; Proficiency with AI tools and automation to streamline workflows and reporting; Travel availability – Central Europe+; Strong verbal, written, and presentation skills; advanced English fluency

Nice to have

Background in corporate real estate, integrated facility management, or workplace services; Data management or auditing experience at scale (employee records, floor plan validation); Financial awareness – budget tracking, spend monitoring, and variance flagging; Familiarity with security protocols for restricted or prototype workspace environments; Change management experience in large or complex organizations

Benefits

Real impact, every day; Variety and pace; Continuous improvement; Flexible working (primarily office-based 4 days/week, with one day remote flexibility); Career progression possibilities within Operational Readiness team and beyond; Entrepreneurial, inclusive culture