Senior Regional Workplace Coordinator, APAC

Quantexa is seeking a Senior Regional Workplace Coordinator to lead the day-to-day delivery of workplace operations across its APAC office portfolio, including Singapore, Tokyo, Kuala Lumpur, Sydney, and Melbourne. The role combines hands-on office management in Singapore with regional coordination of facilities, suppliers, access, first aid and fire warden arrangements, pantry and office services, workplace projects, local office contacts, and day-to-day issue resolution, while supporting future office openings and expansion across the region.

Responsibilities

Act as APAC lead for all Workplace H&S activities across regional office portfolio; Ensure compliance with applicable workplace, H&S legislation, fire regulations, and corporate policies; Conduct workplace risk assessments, compliance reviews, safety inspections, and audits; Own incident reporting, investigations, corrective action plans, and compliance documentation; Coordinate emergency preparedness, crisis response procedures, evacuation drills, and business continuity workplace requirements; Partner with Global Risk, Security, Compliance, HR, and Legal teams; Monitor regulatory developments impacting workplace operations; Take direct ownership of day-to-day operation of Singapore workplace; Oversee day-to-day workplace operations across all APAC locations; Implement global workplace standards and service delivery models; Manage office services, facilities maintenance, space planning, workplace projects, and operational improvements; Manage vendor and supplier relationships, performance, compliance, and service governance; Support procurement activities, supplier onboarding, contract renewals, and performance reviews; Support workplace resilience programmes and business continuity planning; Maintain regional workplace documentation, processes, records, and audit evidence; Support internal and external audits; Build strong relationships with regional business leaders and office occupants; Serve as primary APAC contact for workplace-related matters; Produce regular reporting on workplace operations, incidents, compliance, vendor performance, risks, and KPIs; Monitor budgets and expenditure associated with workplace services; Support London HQ Facilities leadership in annual planning, forecasting, and operational review exercises; Provide regional leadership across multi-country workplace portfolio

Requirements

Experienced workplace professional; capable of operating independently within a fast-paced, highly regulated, global environment; comfortable moving between strategic regional coordination and practical operational delivery; able to maintain reliable office services; able to keep local processes up to date; able to coordinate office leads and suppliers; able to resolve employee-facing workplace issues; able to follow through on open actions until complete

Benefits

Competitive salary & Company bonus; Annual leave, plus national holidays + your birthday off; Private Healthcare, plus life insurance and critical illness; Regularly bench-marked salary rates; Well-being days; Volunteer Day off; Work from Home Equipment; Free subscription to a meditation, relaxation and sleep app; Continuous Training and Development; Work from Anywhere policy up to 2 months outside country of employment; Employee Referral Program; Team Social Budget & Company-wide Socials