SGS OPEN HOUSE | NOVEMBER

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 93,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Responsibilities

Manage job creation, invoicing, and purchase orders using internal systems.; Maintain and update databases, pricing information, and digital records.; Support proposal and tender preparation by coordinating documentation and ensuring timely submissions.; Monitor invoices and coordinate with internal teams to resolve billing or administrative issues.; Prepare reports and maintain accurate documentation.; Provide administrative support to the team and collaborate with internal stakeholders.; Perform other administrative duties as assigned.; Prepare accurate and timely test reports by reviewing laboratory records, test orders, protocols, photographs, and supporting documentation.; Validate technical information, identify inconsistencies, request missing details, and ensure reports are complete and accurate.; Draft, edit, and finalize test reports using approved templates, incorporating relevant technical observations and feedback.; Ensure reports comply with EFBE quality standards, ISO/IEC 17025 requirements, and SGS procedures.; Maintain confidentiality, impartiality, and compliance with SGS Code of Integrity, QHSE policies, and documentation standards.; Work closely with engineering and laboratory teams to ensure accurate interpretation and presentation of test results.; Process and validate laboratory data, including calculations, quality checks, LIMS entries, and other data management activities.; Review data accuracy, completeness, and consistency to ensure compliance with laboratory quality standards.; Perform data verification and identify discrepancies or issues that may impact data quality and turnaround times.; Ensure assigned tasks are completed within required deadlines and escalate potential delays when necessary.; Collaborate with laboratory teams to support efficient data processing and continuous improvement.; Receives and validates purchase requests from internal requesters (e.g. via template or email) for standard materials and services in scope.; Creates and submits purchase orders in Oracle I-Procurement (I-Proc) based on approved requests, following defined catalog, supplier and cost-center rules.; Monitors open purchase orders, follows up on confirmations and delivery dates with suppliers and/or local contacts, and updates order status in I-Proc.; Identifies delays, missing confirmations or other issues in the supply process and initiates corrective actions in alignment with local stakeholders (e.g. alternative article, escalation, cancellation).; Provides proactive status updates to the original requester regarding order placement, expected delivery dates, delays and applied countermeasures.; Performs goods receipt posting in I-Proc / Oracle based on received and validated delivery notes, ensuring correct quantities, references and dates.; Ensures that scanned delivery notes and related supporting documents are correctly stored in the defined SharePoint structure and are easily retrievable.; Supports clarification of basic invoice discrepancies related to I-Proc orders in collaboration with local finance / AP and the requester.; Adheres to internal standards, policies and procedures and contributes to continuous improvement of the I-Proc purchasing process.

Requirements

Bachelor's degree in Business Administration, Secretarial Studies, or a related field.; Proficiency in Microsoft Office (Excel, Outlook, Word, and PowerPoint).; Good command of English (B2+ or equivalent).; Previous administrative experience is preferred.; Experience with Salesforce and LinkedIn is an advantage.; Bachelor’s degree in Engineering or equivalent technical education and experience.; C1 English proficiency or higher, with strong written and verbal communication skills.; Strong knowledge of bicycle and e-bike technology, including components, systems, terminology, and test procedures.; Experience or exposure to bicycle/e-bike testing, quality assurance, or technical documentation is preferred.; Proficiency in MS Word-based documentation and structured reporting templates.; Strong attention to detail with the ability to interpret technical protocols, handwritten lab notes, and image-based evidence.; Excellent documentation, analytical, and organizational skills with the ability to manage reports independently and accurately.; Bachelor's degree in Chemistry or a related Science field (Chemistry preferred).; Background or experience in laboratory testing and data validation, with potential assignment to Shared Inorganics, Sample Analysis – Industrial & Environment (I&E), or Sample Analysis – Health & Nutrition (H&N) teams.; 1–2 years of hands-on experience using chromatography instruments (LC or GC), experience with mass spectrometry is an advantage. SEM Analysis; Experience in food testing laboratories is preferred, environmental testing experience is a plus.; Familiarity with laboratory software such as Chromeleon, MassHunter, MultiQuant, or Analyst is an advantage.; Strong attention to detail with a commitment to data accuracy and quality.; Proficiency in Microsoft Excel and other Microsoft Office applications.; Good written and verbal communication skills.; Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.; Ability to work independently and collaboratively in a team environment.; Commercial education or equivalent experience in procurement, purchasing administration, supply chain or a related business area.; Experience with ERP-based purchasing processes, prior exposure to Oracle; iProcurement (I-Proc) or Oracle E-Business Suite is an advantage.; Good understanding of basic purchasing terminology (purchase request, purchase order, delivery note, goods receipt, invoice check, etc.).; Ability to read and interpret purchase-related documents such as quotations, delivery notes and standard terms in English.