Team Executive

You'll be a part of our Practice Support team and work with Partners and senior legal operatives in our Sydney office. The Team Executive plays a key role in assisting Practice Executives to manage the financial aspects of their Partners' practice, including client reporting. This is a 12 month fixed-term, full time opportunity. Our hybrid working arrangements require 60% of your time in the office.

Responsibilities

Work closely with Practice Executives to gain a comprehensive understanding of their roles and establish a mentor/mentee relationship; Assist Practice Executives with administrative duties associated with the financials of a matter including billing, e-billing, tracking of non-dispatched bills, missing timesheets, cost estimates, reporting, closure and archiving of matters; Work collaboratively with members within and outside of the Practice Support team to ensure high quality work and standards of service to internal and external stakeholders; Provide support during Practice Executives' annual and sick leave; Support Practice Executives with organising firm events including corporate tables, business and industry events, client events, and staff events; Assist Practice Executives by managing administrative client requirements and duties throughout the life cycle of a matter, ensuring consistent client service delivery across matter teams; Provide guidance to others and be a source of information on drafting, producing documents and practice management processes and procedures; Assist Practice Executives in managing the financial aspects of their Partners' practice, including client reporting

Requirements

Experience in a similar role, ideally within a law firm (experience in finance, accounting or other professional services firms also considered); A commitment to promoting operational excellence among Practice Support staff and leading by example; Strong written communication skills and keen attention to detail, with the ability to draft correspondence, presentations, pitch documents and slide packs quickly and accurately; Strong organisational skills and the ability to thrive in an environment of continuous change working with challenging clients or stakeholders; A high degree of initiative, proactivity and problem solving skills, with a willingness to take ownership of tasks/projects and deliver innovative solutions to improve systems and work practices; Strong influencing skills, with the ability to respectfully manage upwards with stakeholders; A desire to learn, grow, network and mentor others

Nice to have

Interest in emerging technologies such as AI; Interest in applying digital innovations to improve how work is done

Benefits

Market competitive fixed remuneration; Employee recruitment referral program; Discounts at hundreds of suppliers including retail outlets; Health and travel insurance; Charity matched funding program; Fully subsidised gym memberships; Annual flu vaccinations; Skin checks; In-house snacks and catered meals; Subsidised sporting and social activities; Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching; Regular wellbeing sessions with in-house consulting psychologist; Hybrid and flexible working arrangements; Equipment to support working from home; Ability to purchase additional annual leave; Enhanced parental leave policy with 26 weeks paid parental leave for permanent employees with no minimum service; High quality executive coaching for parental leave transition; Team based and contribution based recognition; Annual Allens Values Awards; International secondment opportunities through alliance with Linklaters; Career Deal career development approach; Learning and development opportunities