Vendor Operations & Legal Support Coordinator

At Quadient, we support businesses of all sizes in their digital transformation and growth journey, unlocking operational efficiency with reliable, secure, and sustainable automation processes. Our success in delivering innovation and business growth is inspired by the connections our diverse teams create every day, with our clients and each other. It’s these connections that make Quadient such an exceptional place to grow your career, develop your skills and make a real impact – help our future-focused business lead the way in powering secure and sustainable business connections through digital and physical channels.

We are looking for a detail-oriented and organized Vendor Operations & Legal Support Coordinator to join our Marketing Operations team. In this role, you will play a key part in ensuring that vendor onboarding and compliance processes run smoothly, accurately, and efficiently across the organization.

You will work closely with Marketing, Legal, Privacy, and external vendors to coordinate workflows, manage documentation, and support compliance activities. This role is ideal for someone who enjoys structured processes, communication with multiple stakeholders, and working with both operational and light legal topics.

Knowledge gaps can be filled. Even if you don’t satisfy every single requirement or meet every qualification listed, we still want to hear from you.

Responsibilities

Manage and process vendor onboarding requests , ensuring all required information is complete and accurate; Coordinate workflows using tools like Asana , tracking progress and ensuring deadlines are met; Prepare and maintain documentation packages, templates, and records for vendor evaluation and approval; Communicate with internal stakeholders (Marketing, Legal, Privacy, DPO) and external vendors to clarify requirements and collect missing information; Support compliance checks by coordinating with relevant internal teams; Draft and manage formal communications related to vendor onboarding and documentation

Requirements

Experience in operations, administration, vendor management, legal support, or similar role; Strong organizational skills and ability to manage multiple tasks and deadlines; Experience working with workflow tools such as Asana, Jira, Trello , or similar; Excellent English communication skills (written and spoken); Detail-oriented, structured, and able to work independently; Comfortable working with documentation, templates, and structured processes

Benefits

Flexible Work: Embrace a hybrid work model blending office and remote setup for a balanced lifestyle.; Endless Learning: Access global opportunities for growth through our 24/7 online learning platform.; Inclusive Community: Join our Empowered Communities and engage in our Philanthropy program.; Comprehensive Rewards: Enjoy competitive Total Rewards covering wellness, work/life balance, and more, including a generous referral scheme.; Caring for Wellbeing: Access our complimentary employee assistance program for mental health support.