Workplace Experience & Team Assistant

As a Workplace Experience & Team Assistant, you will provide reliable and detail-oriented administrative support to the Leadership Team. Your main responsibilities will include coordinating calendars, booking travel, handling logistics, and supporting work-related administrative errands. This role is ideal for someone who thrives in a fast-paced environment, being in the middle of how organizations work managing multiple priorities and stakeholders, and takes pride in operational excellence.

Responsibilities

Coordinate and manage the Leadership Team’s calendars for internal and external meetings; Book travel (flights, trains, hotels, transfers) based on guidance and preferences; Support logistics such as dinner reservations, appointments, and work-related errands; Assist with expense tracking and reimbursement submissions; Prepare basic meeting documentation (e.g. formatting documents, taking meeting notes when required); Take ownership of recurring internal meeting scheduling (e.g., 1:1s, weekly team meetings); Possibly own company-wide travel management - this is something that is currently evolving and being flexible is very important

Requirements

Highly organized with strong attention to detail; Reliable, structured, and comfortable handling recurring administrative tasks; Clear and professional communicator in English; Comfortable working with Google Workspace, Slack, and other productivity tools; Discreet and trustworthy when handling sensitive information; Proactive and service-oriented, with a can-do mindset

Nice to have

German is a plus