Senior Executive Assistant to the CEO (f/m/d)

Focused Energy is building the future of clean energy through laser-driven inertial fusion, backed by a $240M Series A and based in Germany and the US. The CEO Office supports the CEO in working with investors, governments, strategic partners and the leadership team. This is the most senior executive support role at Focused Energy, working directly with the CEO in partnership with and reporting to the Chief of Staff. The role owns the operational infrastructure supporting the CEO, including diary and calendar management, travel coordination, executive administration and stakeholder logistics, and represents the CEO Office to investors, ministries, partner companies and board members.

Responsibilities

Plan and coordinate the CEO's domestic and international travel, including complex delegations, conferences and investor or government engagements; Own itineraries, participants, visas, invitations, registrations, protocol requirements, ground logistics, contingency arrangements and live coordination during trips; Accompany the CEO internationally when needed, and provide remote support on trips not attended; Maintain a clear overview of upcoming commitments and anticipate conflicts, preparation needs and logistical dependencies; Coordinate the preparation, collation and distribution of briefing materials with the Chief of Staff and content owners; Maintain administrative follow-up and communicate decisions, commitments and priorities to the Chief of Staff; Build trusted relationships with investors, ministries, agencies, partner companies, board members and their offices; Keep the CEO Office running effectively, including expenses, approvals, signatures, tools, records and contact management; Help develop shared standards for calendar management, travel, tools and confidentiality across the EA team

Requirements

Ten or more years of experience in executive support, including several years supporting a CEO, founder or managing director in an international business with extensive travel and calendar management; Experience supporting highly driven, fast-moving executives and bringing structure to changing or incomplete requests; Experience managing complex delegation trips involving multiple participants, countries and official meetings; Strong organisation, judgment and emotional intelligence with a calm, adaptable style; Comfortable partnering with a Chief of Staff while maintaining a direct, trusted relationship with the CEO; Understands competing priorities and can make confident decisions within own remit; Protects an executive's time with diplomacy and builds constructive relationships; Comfortable working with board members, investors, ministries and senior executives; Works proactively, identifying scheduling conflicts, travel requirements and preparation needs early; Stays composed when plans change and communicates clearly; Handles sensitive board, investor, M&A and personnel matters with discretion; Uses modern scheduling and collaboration tools confidently and is interested in using AI thoughtfully; Fluent in English and German; Based in Berlin, or willing to relocate, and comfortable travelling with the CEO when needed

Nice to have

Experience in a growing company or investor environment

Benefits

Innovative technology and mission in clean energy; Career development; Collaborative international culture; Ownership from day 1; Competitive salary and company stock options; 30 days of vacation per year; Snacks and drinks in the office; Private pension plan with 20% employer financing on top of monthly contributions, plus loyalty incentives; State-of-the-art Windows or Apple laptop, keyboard, mouse and headset; Regular team events; Mobility support with NAVIT; Fitness and wellness access with Wellhub