Accounting Specialist (AP/AR/Payroll)

Full-time, on-site role that runs vendor payments, customer billing and collections, and bi-weekly payroll for a regulated sterile manufacturing operation. Schedule: Monday - Friday (day shift).

Responsibilities

Process vendor invoices using three-way match (PO, receiver, invoice) and code to the correct GL, cost center and inventory accounts; Run weekly payment batches (ACH, check, wire) and reconcile vendor statements; resolve price/quantity discrepancies; Maintain the vendor master (W-9s, remittance details, fraud-prevention callbacks); prepare accruals, AP aging and 1099 data; Generate customer invoices from shipped orders and verify pricing and terms; Post customer payments and apply cash; monitor AR aging, send reminders and escalate delinquent accounts to the Controller; Prepare credit memos and refunds per policy; reconcile the AR sub-ledger and deposits to the GL; Process bi-weekly payroll, including overtime, shift differentials, PTO and new-hire/termination changes; Audit time and attendance; reconcile payroll registers and tax deposits to the GL; handle benefit deductions and garnishments; Complete quarterly and year-end filings (941, FL reemployment tax, W-2); answer pay questions and keep records confidential; Follow cGMP and good documentation practices on all AP, AR and payroll records; maintain segregation of duties and approval limits; Support internal/external audits, month-end close and ad-hoc finance projects

Requirements

3–5 years of progressive experience in accounts payable and payroll processing, including basic accounts receivable; Associate degree in accounting, finance or business, or equivalent experience (bachelor's preferred); Working knowledge of three-way match, payroll tax rules and GL coding; Proficient in Excel and a full-featured ERP system; Strong attention to detail and confidentiality; Clear written and verbal communication; Ability to meet strict payroll and payment deadlines; Must adhere to strict Occupational Exposure Limits (OELs) and NIOSH hazardous drug protocols when weighing, compounding, or packaging Schedule III hormones and other potent endocrine-disrupting compounds; Must be medically cleared to wear a respirator and pass standard fit-testing prior to handling active pharmaceutical ingredients; Willingness to comply with ongoing medical monitoring, including baseline and periodic hormone level testing

Nice to have

Experience in a manufacturing environment, ideally pharmaceutical, 503B outsourcing or other FDA-regulated operations; Hands-on experience with the QAD ERP system (AP, purchasing and general ledger modules); Familiarity with cGMP and good documentation practices; Experience with a payroll platform such as ADP, Paycom or Paylocity; CPP (Certified Payroll Professional) or FPC certification, or progress toward one; Bachelor's degree preferred

Benefits

Employer-paid healthcare coverage, effective the 1st day of the following month of your hire date; Free Strive compounded medications for employees based on a valid patient-specific prescription; Paid time off; Sick time; FSA and HSA options; Parental leave; 401(k) with employer matching; Life insurance; Vision and dental insurance; Veterinary insurance