Accounts Payable Assistant

Are you an organised and detail-oriented finance professional looking to build your career within a fast-paced professional services environment? We are seeking an Accounts Payable Assistant to join our Finance team, supporting the efficient processing of supplier and matter-related payments while delivering an excellent service to colleagues and external suppliers. As an Accounts Payable Assistant, you will support the Accounts Payable team in managing all outgoing business and matter-related payments. Working closely with colleagues across the firm and external suppliers, you'll help ensure invoices, expenses and payment requests are processed accurately and within agreed timescales.

Responsibilities

Reviewing, checking and logging matter-related disbursement invoices through the firm's invoice management system (Chrome River); Reviewing, checking and processing business cost invoices through the invoice management system; Running daily payment reports and processing supplier payments via BACS and cheque; Processing non-GBP currency payments through the firm's foreign exchange provider; Handling urgent payment requests accurately and within required timescales; Managing supplier queries via telephone and email, delivering a professional and responsive service; Monitoring the team mailbox and categorising queries for appropriate action; Liaising with Partners, lawyers, business services colleagues and external suppliers to resolve payment-related queries; Assisting with aged creditor reviews, statement reconciliations and other accounts payable investigations; Reviewing bank statements to identify supplier refunds, direct debits, standing orders and other outstanding transactions; Reviewing and processing staff expenses submitted through Chrome River; Reviewing and processing company credit card transactions in line with firm policies and procedures.

Requirements

Previous experience working within an Accounts Payable or legal finance function; Experience of working within a high-volume transactional finance environment; Strong systems skills, including experience using finance systems and Microsoft Office applications; Excellent organisational skills with the ability to manage competing priorities and work to strict deadlines; A high level of accuracy and attention to detail; Strong communication and interpersonal skills, with the confidence to build effective working relationships across all levels of a business; A proactive and solutions-focused approach to resolving queries and issues; The ability to provide a professional and responsive service to both internal and external stakeholders.

Benefits

Flexible working (Flex Forward scheme)