Accounts Payable Specialist- On Site

Responsibilities

Manages the accounts payable workflow, reviewing incoming invoices, performing three-way matching, verifying accuracy of amounts, terms, discounts, taxes, and approvals, and preparing payments; Reviews documentation to confirm validity, prevent errors, duplicates, or fraudulent activity, and identify discrepancies; Conducts pre-payment verifications, codes transactions to the appropriate general ledger accounts, and enters data into the accounting system; Remains responsive to vendor inquiries, internal requests, and payment-related issues via email, phone, or system portals; Monitors vendor statements, accounts payable aging reports, payment schedules, and open items; reconciles vendor accounts and resolves outstanding balances, disputes, or short payments; Communicates invoice discrepancies, payment holds, changes, or deviations to relevant stakeholders; Enforces accounting objectives, policies, procedures, and internal controls, including segregation of duties and fraud prevention measures; Ensures compliance with company financial policies, tax regulations, payment terms, vendor contracts, and applicable regulatory requirements; Provides daily operational support to Assistant and Area Director of Finance or other departments; Performs additional supportive functions for Accounting and Finance departments

Requirements

Thorough knowledge in accounting concepts and bookkeeping; Knowledge of basic Accounts Payable procedures; Ability to reconcile accounts; Ability to operate Hotel Accounting computer system and personal computer; High School education is a must; Ability to communicate fully in English with all levels of management and co-workers; Ability to read and interpret documents and manuals; Ability to create, write and produce correspondence and documents; Ability to speak effectively and professionally before groups of customers or employees of the organization; Ability to communicate effectively with hotel vendors and staff; High degree of professional integrity and be able to work in a safe, prudent and organized manner; Ability to resolve problems effectively; Basic math skills; Ability to apply common sense understanding to direct or carry out instructions in written, oral or diagram form; Ability to interpret instructions and guidelines set by the hotel's policy and procedures

Nice to have

Associate's degree or Bachelor's degree in Accounting Finance is preferred; Spanish will be an advantage

Benefits

Medical insurance with employer contribution; Vision; Dental; Life; Pet; Accident insurance options; 401(k) program with employer match and immediate full vesting; Paid time off; Exclusive discounts across the portfolio of hotels; Opportunities for growth