Administration Officer (UAE Nationals Only)

Six Construct , a subsidiary of the BESIX Group, is the largest Belgian construction company operating in the Middle East. The company combines the efforts of a highly skilled workforce, along with strategic planning and innovative use of technology to overcome the most complex business challenges. Six Construct is a multi-services company that operates in the construction of commercial and residential buildings, sport and leisure facilities, infrastructure and marine-related projects. The company currently employs a workforce of 16,000 in the Middle East, and a total of 19,000 worldwide.

Why This Role Matters

This role provides administrative and operational support to the Head of Department by coordinating employee-related matters with HR, Finance, and Administration, maintaining attendance and leave records, and ensuring timely completion of administrative processes. The position is responsible for managing office administration activities, employee documentation, training records, office assets and supplies, budget and expense tracking, invoice processing, and document control. The role also involves monitoring deadlines and renewals, generating administrative reports, and ensuring the confidentiality, accuracy, and security of all departmental information and records.

Responsibilities

Provide administrative support to the Head of Department; Coordinate with HR, finance and administration on behalf of employees for various topics (leave applications/duty resumption forms/ attendance, etc.); Maintain attendance and leave records; Assure timely update of attendance sheets by employees; Perform basic clerical functions, such as filing, faxing, copying, making appointments, handling mail, etc.; Coordinate leave applications and personnel documentation; Coordinate training schedules and employee records; Support budget tracking and cost reporting activities; Assist in processing invoices and payment requests; Maintain records of expenses and petty cash transactions; Manage office assets and inventory; Coordinate office supplies, equipment, and stationery requirements; Coordinate with department staff on document requirements; Process document submissions and returns; Update document registers and trackers; Monitor administrative deadlines and renewals; Generate periodic administrative reports; Ensure confidentiality and security of information

Requirements

1-5 years of experience in an administrative, office coordination, executive assistant, or department support role.; Previous experience maintaining attendance, leave records, and employee documentation.; Experience with invoice processing, expense tracking, and budget monitoring.; Experience managing office supplies, assets, and inventory.; Experience in document control and maintaining records, trackers, and registers.

Benefits

Competitive Benefits; Positive Workplace Culture; Opportunity to work with a leading international construction group; Exposure to large-scale, high-impact projects in the Middle East; Collaborative, diverse, and professional work environment; Career growth and development opportunities