Administrative Assistant IV - MBI/CVBI

The Administrative Assistant for the Department of Microbiology provides administrative support to ensure the smooth functioning of the department. Responsibilities include supporting the DD of Research Operations and other key leaders in the Department and Institute e.g., Vice Chair, Lead Research Specialist & Academic Administrator, on tasks that will include coordinating administrative meetings, handling correspondence, maintaining records, and performing a variety of other clerical tasks that can include supply ordering, visa processing & timekeeping. Provides support for all facility and housekeeping related items both in the labs and in general areas.

Responsibilities

Providing administrative support to ensure the smooth functioning of the Department of Microbiology; Supporting the DD of Research Operations and other key leaders; Coordinating administrative meetings; Handling correspondence and maintaining records; Performing clerical tasks including supply ordering, visa processing and timekeeping; Providing support for facility and housekeeping items; Serving as first point of contact for internal and external inquiries; Scheduling, maintaining and prioritizing calendars; Planning and organizing administrative meetings; Preparing meeting minutes and monitoring action items; Serving as departmental timekeeper in UKG; Maintaining confidential data and files; Answering, screening and initiating telephone calls and greeting visitors; Performing other duties as assigned

Requirements

Associate's degree; 2 years of relevant administrative experience; Ability to maintain confidentiality; Exceptional organizational, time management and administrative skills; Strong communication skills, both verbal and written; Strong technical skills, including a high level of proficiency in Microsoft Office

Nice to have

Bachelor's degree preferred