Administrative Assistant, Media - Focus Features

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

The Administrative Assistant, Media role reports into the EVP, Media for Focus Features and supports the execution and coordination of all aspects of a media campaign. This role is integrated, and experience supporting both digital and broadcast media campaigns is preferred. This is a fast-paced, multi-faceted position that requires strong organization, attention to detail, adaptability, and communication skills.

Desired Characteristics

Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $55,000 - $60,000

Responsibilities

Planning: Assist media team members with various aspects of media buying and planning including - broadcast, digital, print, out of home, radio, and awards.; Plan Packet Management: Maintain media plan packets including budgets, media calendars and flow charts.; Promotions: Support Media team by coordinating deliverables, ensuring media partners receive required assets, and supporting internal review and approval workflows.; Trafficking: Work closely with creative team to ensure media plans are accurately executed and trafficked according to schedule.; Finance: Process work orders, coordinate with vendors and internal finance teams on billing and payment, and track and support departmental expenses.; Miscellaneous: Provide administrative support as needed, including scheduling meetings with external vendors and supporting EVP travel arrangements.

Requirements

Bachelor’s degree in media, marketing, business, finance, or communications or a related field preferred.; Strong proficiency in Microsoft Office and Excel, familiarity with syndicated media research tools and media planning or reporting platforms.

Nice to have

Excellent written and verbal communication skills.; Experience supporting media planning, buying, or campaign execution across multiple platforms.; Proven relationship‑building skills, strong problem‑solving ability, exceptional attention to detail, and the ability to manage competing priorities in a fast‑paced environment.