Administrative Assistant

Location
Devens, MA

About Commonwealth Fusion Systems: 
 
Commonwealth Fusion Systems is on a mission to deliver the urgent transition to fusion energy.
 
Combining decades of research, top talent, and new technologies, we’re designing and building commercially viable fusion power plants. And we're working with policymakers, suppliers, and many others to build the energy industry of the future.
 
We’re in the best position to make it happen. Since 2018, we’ve raised $4 billion of capital, making us the largest and leading fusion company in the world.
 
Now we’re looking for more thinkers, doers, builders, and makers to join us. People who’ll bring new perspectives, solve tough problems, and thrive as part of a team. 
 
If that’s you and this role fits, we want to hear from you.


Join the power movement as an Executive Operations Partner
 
We’re looking for an experienced Executive Operations Partner to join our high-performing People Operations team. This role supports multiple C-Suite executives and works alongside four other EOPs who collectively ensure the executive team is well-coordinated, informed, and focused on what matters most.
 
The ideal candidate thrives in a fast-moving, high-growth environment and knows how to bring structure, organization, and calm to the chaos that often comes with start-up life. You’re the type who anticipates needs before they’re spoken, stays two steps ahead, and takes pride in being known for your reliability, judgment, and professionalism.

What you'll do:
- Provide proactive administrative support to non-ELT leaders and team members, including scheduling internal/external meetings, and travel coordination

- Oversee conference room scheduling across facilities, managing conflicts, monitoring utilization, and ensuring spaces are equipped for scheduled meetings

- Coordinate team catering for onsite meetings, departmental events, and working lunches, including vendor management, dietary tracking, and setup/breakdown logistics

- Serve as the primary front desk coverage, greeting visitors, and maintaining a secure, professional front-of-house presence

- Serve as a connector across teams, helping facilitate information flow, answering routine operational inquiries, and directing team members to appropriate resources

- Support special projects and team activities as assigned

What we’re looking for:
- High School Diploma / GED required; Associate or Bachelor’s degree preferred, or equivalent work experience

- 2 - 4 years of experience in administrative support, front desk operations, or office coordination roles

- Demonstrated ability to manage competing schedules and operational requests with accuracy

- Proven reliability, strong work ethic, and ability to handle administrative matters with discretion

- Tech-savvy with strong proficiency in Google Workspace (GCal, Docs, Sheets)

- Exceptional written and verbal communication skills

- Strong attention to detail and commitment to high-quality work

- Excellent customer-service mindset and ability to collaborate across teams

Bonus points for:
- Prior experience managing team catering orders, vendor communications, or event logistics

- Experience working within a fast-paced R&D, engineering, or high-growth technical environment

- Familiarity with badging systems, visitor management tools, or facility operations workflow

- Familiarity with tools such as Slack and Zoom, and project systems such as Jira and Confluence

Must-have Requirements:
- Perform activities such as stooping, climbing, typing, standing, or sitting for extended periods of time

- Dedication to safety to mitigate industrial hazards that may include heat, cold, noise, fumes, strong magnets, lead (Pb), high voltage, and cryogenics

- Willingness to travel or work required nights/weekends/on-call occasionally

#LI-Hybrid


At CFS, we excel in fast-paced environments, driven by our values of integrity, execution, impact, and self-critique. As we grow, we’re eager to bring on mission-driven folks who offer diverse perspectives and fresh ways to tackle challenges.
 
We value diversity deeply and are proud to be an equal opportunity employer by choice. We consider all qualified applicants equally, regardless of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law.
 
This role requires compliance with U.S. laws concerning the export of controlled or protected technologies or information (collectively, “Export Control Laws"). Any offer of employment will be contingent on the need for compliance with such Export Control Laws.

Responsibilities

Provide proactive administrative support to non-ELT leaders and team members, including scheduling internal/external meetings, and travel coordination; Oversee conference room scheduling across facilities, managing conflicts, monitoring utilization, and ensuring spaces are equipped for scheduled meetings; Coordinate team catering for onsite meetings, departmental events, and working lunches, including vendor management, dietary tracking, and setup/breakdown logistics; Serve as the primary front desk coverage, greeting visitors, and maintaining a secure, professional front-of-house presence; Serve as a connector across teams, helping facilitate information flow, answering routine operational inquiries, and directing team members to appropriate resources; Support special projects and team activities as assigned

Requirements

High School Diploma / GED required; Associate or Bachelor’s degree preferred, or equivalent work experience; 2 - 4 years of experience in administrative support, front desk operations, or office coordination roles; Demonstrated ability to manage competing schedules and operational requests with accuracy; Proven reliability, strong work ethic, and ability to handle administrative matters with discretion; Tech-savvy with strong proficiency in Google Workspace (GCal, Docs, Sheets); Exceptional written and verbal communication skills; Strong attention to detail and commitment to high-quality work; Excellent customer-service mindset and ability to collaborate across teams; Perform activities such as stooping, climbing, typing, standing, or sitting for extended periods of time; Dedication to safety to mitigate industrial hazards that may include heat, cold, noise, fumes, strong magnets, lead (Pb), high voltage, and cryogenics; Willingness to travel or work required nights/weekends/on-call occasionally

Nice to have

Prior experience managing team catering orders, vendor communications, or event logistics; Experience working within a fast-paced R&D, engineering, or high-growth technical environment; Familiarity with badging systems, visitor management tools, or facility operations workflow; Familiarity with tools such as Slack and Zoom, and project systems such as Jira and Confluence