Administrative Assistant

For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you’ve earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are.

Responsibilities

Welcome and greet clients and office guests; Support office staff and executives with general operational tasks; Plan and schedule meetings, presentations, and other office related events; Perform general accounting and bookkeeping duties; Suggest changes to office task workflow to improve efficiency; Answer phones in a professional manner; Direct calls to appropriate persons or take detailed messages; Answer and send out faxes as needed; Prepare outgoing mail and packages for executives; Reserve conference spaces for meetings; Schedule travel arrangements; Send reminders regarding upcoming appointments; Manage communication of information in and out of the office; Type out correspondence letters, emails, memos, etc. (paper and electronic); Assist in preparation of presentation materials

Requirements

High school diploma or GED equivalent required; 2+ years experience as an administrative assistant; Certified Administrative Professional (CAP) certification preferred; Fast, proficient, and accurate typist; Extensive knowledge of Microsoft Suite and other administrative programs; Outstanding communicator, both orally and written; Excellent customer service skills; Self-starter who works well independently; Ability to prioritize given tasks and work efficiently towards completing them; Familiar with common office equipment (printers, copier, fax, etc.)