Administrative Assistant

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Business Department Administration

- Prepare and compile Letters of Acceptance, Letters of Intent, tender reports, tabulations, and contract documents.
- Record and manage tender deposits and cheques.
- Maintain document control and filing of legal and project documents.
- Provide day-to-day administrative support to QS and PM teams.
- Coordinate local and overseas courier services, including arranging courier for cheque collection and deposit to support Manila finance.
- Coordinate external printing and binding services for project and contract documents.
- Organize internal/external events when requested.
- Manage office supplies, stationery, and publications for contract binding.

Office Administrative & Operations support

- Coordinate building maintenance matters, including air-conditioning servicing and lighting replacement.
- Liaise with vendors on copier and facilities issues.
- Cover reception duties when required, including visitor handling and calls.
- Ad-hoc Support
- Provide ad-hoc administrative and operational support as assigned by Business Line Leaders

Requirements

Diploma in Accounting, Finance, Business Administration, or a related field.; Minimum 2 years of experience in project coordination, or administrative roles.; Proficiency in MS Office Suite (Excel, Word, PowerPoint).; Excellent organizational and time management skills.; Strong communication and interpersonal abilities.; Analytical mindset with attention to detail.