Administrative Assistant

We are hiring an Administrative Assistant to be a part of the RISE team and assist us to successfully implement our mission by providing clerical and administrative duties requiring the application of your excellent office skills. This is a great organization to work for and a great opportunity for a dedicated administrative assistant professional.

Responsibilities

Maintain a welcoming office atmosphere and greet all RISE customers; Support Director, Coordinators and Direct Support Professionals by accomplishing various administrative tasks as requested including HCBS administrative support and acting as a resource in assisting Residential, Day Programs (DTA) and HCBS teams in administrative and other duties; Assist with hiring of new staff, including recruitment, managing applications & inquiries and processing new hire paperwork; Interact with applicants, employees, and all RISE customers in a positive, enthusiastic, and professional manner in person and on the phone, assisting them administratively and helping them communicate with others within RISE when necessary; Conduct new employee on boarding and pre-service training; Follow-up on all incomplete paperwork and training in a professional and timely manner; Communicate with supervisors regarding employee problems with training and paperwork requirements; Maintain accurate employee files to include filing paperwork in a timely manner and recording information as necessary and archiving files of previous employees; Demonstrate knowledge regarding RISE policies and procedures, company changes, and the types of supports RISE provides in their region/district; Maintain systems to assure compliance with all requirements, provide feedback as requested, and improve systems in order to facilitate things running smoothly and efficiently; Schedule training classes; Provide training, technical assistance and support to employees as needed; Obtain/maintain employee time sheets, including electronic time tracking, and assist with conveying payroll information and provide feedback as requested

Requirements

High School Diploma or GED required; Experience with clerical/administrative work and greeting the public by telephone and in person in a professional manner; Experience and proficient in using computer software including Microsoft Windows, Word, and Excel; Strong communication and organizational skills required. Also, must have the ability to problem solve, and to work independently as well as being committed to work with a team; Ability to write all necessary materials and communications relevant to the position and interpret policies, procedures, and other required information; Excellent organizational and time management skills, demonstrates attention to detail, exhibits patience and perseverance in completing tasks, demonstrates ability to handle multiple tasks and excellent follow-through skills; Must be able to successfully pass a background check and obtain a Level One Fingerprint Card clearance

Nice to have

Bilingual Spanish

Benefits

Competitive Pay; Robust Benefits; Real world hands on experience