Administrative Assistant

Halton Healthcare’s vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences always!

At Halton Healthcare you will thrive in a healthcare culture and environment that embraces inclusion, diversity and belonging with ‘exemplary patient care, always’ at the heart of everything we do.

We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve.

Halton Healthcare takes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we are committed to being an innovative center of excellence in community hospital care.

Halton Healthcare endeavors to hire individuals who are competent in their chosen profession and who exemplify our mission, vision and values of accountability, respect and compassion which guide our individual behaviours and attitudes.

Salary: $31.147 - $38.907 per hour

Responsibilities

Organizing, coordinating and prioritizing daily activities for the Program Director Medicine, Chief of Hospital Medicine and Chief of Medicine, including scheduling of meetings and managing calendars,; Developing meeting materials, including agendas and attending meetings, taking minutes, ensuring action items from meetings are completed by the lead/most responsible person,; Preparing and editing executive level communications, briefing notes and Power Point presentations; Maintaining and processing time sheets/attendance and entering payroll,; Other duties as assigned

Requirements

Office administration diploma from a recognized college or equivalent experience required; Minimum of 3 years of experience as an Administrative Assistant supporting executives in a fast paced and deadline-driven environment required; Experience working in an administrative capacity in a hospital setting required; Medical terminology certificate or equivalent experience required; Advanced technical skills in Microsoft Office applications including Outlook, Word, Excel, PowerPoint required; Experience using Microsoft Visio and Project would be an asset; Minimum 50 wpm typing speed required; Extensive experience taking minutes of meetings required; Demonstrates ability to effectively prioritize and organize multiple projects with strict deadlines; Demonstrated tact, diplomacy and confidentiality; Exceptional customer service skills; Superior interpersonal and communication skills both oral and written, combined with a customer-focused approach and ability to handle requests in a professional, diplomatic, confidential and tactful manner.; Self-directed and able to work effectively with minimal supervision; Demonstrated commitment to ongoing learning and able to learn new tasks quickly; Able to meet the physical demands of the position which requires frequent sitting, standing, bending and reaching; Satisfactory employment and attendance record required