Administrative Operations Assistant

Oklo is seeking an experienced, dynamic, technically capable Administrative Operations Assistant to support the Vice President Oklo Isotopes and team, and the broader radioisotope production and vertical-integration effort. This role demands a combination of administrative prowess and the agility to navigate a fast-moving company at the frontier of advanced fission (nuclear energy) and the domestic production of critical radioisotopes for healthcare, industry, research, and national security. Discretion is essential to this role. The Administrative Operations Assistant will regularly handle highly technical, sensitive, and confidential information across the Isotopes vertical, including proprietary technical data, regulatory and licensing materials, partner and vendor agreements, personnel matters, Controlled Unclassified Information (CUI), and information subject to U.S. export-control laws. The role may also require access to regulated facilities operating under government oversight. Given the significance and scope of this work, the successful candidate must demonstrate sound judgment and treat confidentiality, compliance, and accountability as fundamental responsibilities of the position. Employment will be contingent upon the candidate’s ability to satisfy all applicable export-control, CUI-handling, background-screening, and facility-access requirements.

Responsibilities

Provide comprehensive support to the Vice President Oklo Isotopes and team, including calendar management, coordinating meetings, and handling travel arrangements; Efficiently process and distill a high volume of incoming information, presenting it in a prioritized manner to the Vice President Oklo Isotopes and team, and facilitating subsequent actions; Prepare and edit presentations, reports, and other critical documents, ensuring accuracy and timely delivery; Manage confidential information with discretion, upholding the company’s data protection standards; Proactively address and resolve administrative and technical challenges; Assist with project coordination, ensuring milestones are met and updates are communicated effectively; Handle ad-hoc tasks and projects as required, showcasing resourcefulness and adaptability; Schedule events with key stakeholders efficiently and smoothly; May provide temporary on-site logistics and administrative support during initial phase, including coordinating setup of temporary office trailers, arranging deliveries, establishing janitorial services, and supporting events and hospitality

Requirements

Bachelor’s degree or equivalent experience; 5-8 years proven experience as an assistant or in a similar role; Serve as a calendar strategist, prioritizing and sequencing meetings to advance key objectives—not simply scheduling appointments; Strong technical proficiency with the ability to quickly adapt to new tools and software, including Google Suite, Slack, Box, Atlassian, Asana, Microsoft Office Suite, and Adobe Acrobat to make tracked changes, add redlining/comments to documents, and create PDFs; Exceptional organizational skills and attention to detail; Excellent communication skills, both verbal and written; Ability to work in a fast-paced environment, multitask, and prioritize tasks; A proactive mindset, with the ability to anticipate needs and challenges; U.S. citizenship is required for the compliance reasons outlined above; Must demonstrate sound judgment and treat confidentiality, compliance, and accountability as fundamental responsibilities; Must be able to satisfy all applicable export-control, CUI-handling, background-screening, and facility-access requirements

Nice to have

Familiarity with AI tools; Familiarity with technical environments; Knowledge of the nuclear power industry and isotopes is a plus but not required; Candidates located in Eastern or Central time zones are preferred; Willingness to learn new tools to work more efficiently

Benefits

Flexible time off; equity; bonuses; competitive pay; 401(k); health insurance (with employer contribution); HSA; FSA; flexible work hours; wellness credits; other benefits