Administrative Project Coordinator

The Administrative Project Coordinator provides high level support to the assigned team/department by assisting with communication, organization, and project management activities. May contribute to the team by conducting research, preparing, and analyzing statistical reports, in addition to project-based work and program development. May plan, organize and schedule events as requested.

Responsibilities

Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department; High level of expertise in MS Office Suite to assist with communication, organization, and project management activities; Communicate effectively with various departments to keep everyone up to date about any changes to projects; Supports the communication plan before a larger rollout of system-wide communications; Provides high-level support to the assigned department; Develops and maintains a collaborative team approach with support staff members and executives built on regular communication, shared decision-making and results oriented problem solving; Coordinates and manages the calendar for the assigned department; Manages and maintains highly sensitive information with complete discretion and confidentiality; Functions independently at a high level, makes valid judgments to ensure the integrity of operations and exhibits initiative in the completion of tasks; High level ability to plan, organize, analyze, and coordinate data/information and activities; Completes special projects as assigned by manager/director; May serve as a liaison to other departments, agencies, and outside vendors as appropriate; Serves as a key communicator to all level of staff on behalf of the Director and/or Manager, as required, and coordinates and disseminates communication to large audiences as needed, capability of navigating complex and sensitive communication circumstances; Assists with coordination of payroll, acting as a backup for Kronos managers; Oversees department meeting schedules (scheduling meeting/events rooms, materials preparation for meetings, ordering water/food, scheduling meetings); Reviews, classifies, and files correspondence and documents, utilizing confidential file system containing sensitive documentation; Develops and maintains shared folder files, documents and keep resource lists up to date; Coordinates the maintenance of office equipment, oversee work order request process, facilitate process to purchase and receive office supplies; As delegated by the Director, represents department management for communicating information to hospital executive team, vendors, physicians, staff, and community agencies; Maintains files for contracts, invoices, accounts receivable/payable processing

Requirements

High School Graduate or GED; 2 or more years of experience in an administrative professional role.

Nice to have

Bachelors Degree Or Business school certificate, or associate degree; 1 or more years of experience working with Volunteers; 1 or more years of experience with event planning.