Assistant Financial Accountant

We are looking for a detail-oriented finance professional to join our Finance team and support a broad range of accounting, supplier management, statutory compliance, audit, and fixed asset activities. Working closely with the Financial Accountant and wider Finance team, you will help ensure that financial records, transactions, and supporting documentation are accurate, complete, and maintained in line with internal controls and Philippine regulatory requirements. The role will also involve regular coordination with suppliers, internal stakeholders, auditors, banks, and government agencies.

Responsibilities

Verify vendor onboarding requirements and coordinate the creation or update of vendor records; Prepare Purchase Requisition (PR) and Purchase Order (PO) requests and follow up on pending approvals; Review quotations, supplier invoices, and supporting documents for completeness and compliance; Maintain and monitor the filing of supplier invoices, official receipts, and other related documents; Assist in preparing payment batches, bank instructions, and supporting documents for disbursements; Coordinate with suppliers and internal stakeholders regarding pending invoices, payment status, and outstanding documentation; Request supplier statements and aging reports and reconcile outstanding balances; Prepare BIR Forms 2307 and maintain related supporting records; Assist the Financial Accountant in preparing supplier management and accounts payable-related reports; Prepare routine journal entry templates and supporting schedules for review and posting; Prepare assigned balance sheet reconciliation schedules and supporting documentation; Maintain accounting files, schedules, and records; Assist with month-end, quarter-end, and year-end close activities; Extract financial data and prepare standard reports and analyses; Prepare supporting schedules and documentation required for BIR, PEZA, and other government and regulatory submissions; Assist in preparing monthly, quarterly, and annual BIR tax returns and supporting schedules; Maintain tax compliance files and ensure statutory records are complete and organized; Monitor documentary requirements and compliance deadlines and follow up on outstanding items; Coordinate document requests from government agencies, banks, auditors, and external consultants; Organize audit schedules and supporting documents for internal and external audits; Coordinate routine audit document requests and follow up on outstanding requirements; Assist in monitoring compliance with internal finance policies, controls, and documentation requirements; Maintain finance process documentation, checklists, and standard operating procedures; Coordinate intercompany documentation, approvals, and filing of supporting records; Assist stakeholders with expenditure coding requests and finance documentation requirements; Track finance-related action items and follow up on outstanding requests; Support finance system administration by maintaining user records, templates, and master data; Participate in process improvement initiatives and special projects; Maintain the Company's Fixed Asset Register and supporting documentation; Prepare fixed asset additions, disposals, transfers, and related documentation; Prepare PEZA fixed asset reports, applications, and supporting documentation within prescribed deadlines; Coordinate with PEZA, suppliers, and internal stakeholders regarding fixed asset compliance; Conduct periodic physical verification and inventory counts of fixed assets and prepare reconciliation reports; Assist in reconciling the Fixed Asset Register against accounting records and physical inventory; Coordinate and perform fixed asset tagging and maintain asset identification records; Maintain fixed asset files, purchase documentation, and importation records; Prepare schedules and supporting documents for fixed asset reviews and audits

Requirements

Bachelor's degree in Accountancy or a related field; Must be a Certified Public Accountant (CPA); Must have 2–5 years of relevant work experience in external or internal audit, preferably with exposure to financial statement audits, accounting processes, and internal controls; Working knowledge of Philippine accounting and regulatory requirements, including applicable BIR, SEC, and PEZA rules and regulations; Must have experience using financial accounting software and/or ERP systems; Advanced MS Excel skills; Strong analytical skills and attention to detail, with the ability to review financial information and supporting documentation accurately; Good written and verbal communication skills and the ability to coordinate effectively with internal and external stakeholders; Ability to manage multiple tasks and deadlines in a fast-paced finance environment

Nice to have

Experience in general accounting, financial reporting, account reconciliations, and preparation of supporting schedules

Benefits

Generous annual leave; Medical cover; Inclusive parental leave packages; Subsidised gym memberships; Opportunities to give back to the community; 50% hybrid working model (averaging two to three days onsite); Flexible working pattern requests considered for all roles where feasible