Bid Coordinator/Specialist

As a Proposal Specialist you will support Pursuit Strategists and Proposal Managers in developing, coordinating, and delivering high-quality client proposals across strategic and competitive pursuits. You will serve as a key contributor across coordination and content development; ensuring every submission is client-focused and aligned with our firm's services and value proposition. This role requires strong writing and editing capability, disciplined follow-through, and effective collaboration with subject matter experts (SMEs), delivery leaders, and commercial teams. The role is delivery-oriented ensuring proposals are accurate, compliant, well-written, and submitted on time.

Responsibilities

Support Proposal Managers by reviewing new RFPs/proposal requests and breaking down requirements, deadlines and deliverables; Draft and tailor proposal content, including executive summaries, service overviews, methodologies, bios, and case studies, using content libraries and templated assets; Edit and refine inputs from subject matter experts (SMEs) to ensure clarity, consistency, and client ready language; Apply proposal writing best practices to improve structure, readability, and responsiveness to client requirements; Load RFPs and proposal materials into the proposal automation platform and ensure projects are set up correctly; Maintain proposal timelines, task assignments, and status updates within the proposal tool; Coordinate day-to-day proposal activity, tracking inputs, sending reminders, and managing follow-ups; Create and maintain shared working folders and ensure documents are accurately version controlled; Support collaboration across contributors by managing working drafts and consolidating inputs; Support proposal kick-off sessions, check-in meetings, and oral prep calls by preparing materials, documenting actions, and tracking follow-ups; Perform compliance and completeness checks against RFP instructions prior to review and submission; Support proposal submission activities, including uploads to client portals where required; Assist with post-submission administration, including archiving materials and updating proposal records; Identify recurring content and process issues and escalate to the Proposal Manager or Content Manager

Requirements

2+ years' experience in proposal writing, editing and bid support in a professional services, consulting, or B2B environment; Excellent written English, with the ability to edit, simplify, and tailor content to different client audiences; High attention to detail and strong document management skills; Familiarity with proposal structures, formal RFP responses, and portals like Ariba, Jaggaer, or SAP; Proficient in MS Word, PowerPoint, Adobe, and document formatting best practices; Experience using tools like Loopio, Responsive, and SharePoint; Proficient using AI in day-to-day work, especially Copilot and Claude; Execution focused with a strong sense of ownership for assigned tasks; Meticulous attention to detail with a focus on quality; Able to work to direction and deliver consistently under time pressure; Strong interpersonal communication skills; Ability to prioritize and handle multiple tasks simultaneously

Benefits

Play a pivotal role in winning new business for a fast-growing global services firm; Work closely with leadership and experts on high-impact, global opportunities; Develop deep expertise in proposal writing and editing within a growing proposal environment; Opportunities for advancement into senior pursuits, bid strategy, or commercial operations roles