Boutique Administrative Coordinator (Fixed-Term Contract)

The present and future of Audemars Piguet are built on the invaluable contributions of all our talents. Inspired by the wealth of our past, we are excited about the endless possibilities that our future holds. Together, we are resolutely forward-thinking and strive for excellence in all areas of our business.

If this journey inspires you, come chart your own path within our family and let’s continue creating the extraordinary. Together, let's write the next chapter of your career!

Within the boutique team, your main mission will be to provide administrative and operational support to ensure the smooth running of the boutique while contributing to operational excellence and effective coordination with internal stakeholders.

Responsibilities

Coordinating daily administrative activities, including documentation, filing, email management and internal follow-up; Supporting collaboration with Brand, CRM, IT, Operations, Finance and other departments to ensure smooth execution of boutique initiatives; Monitoring and following up on pending actions to ensure timely completion and effective coordination across functions; Supporting operational processes and administrative requirements to ensure the efficient running of the boutique; Assisting with event coordination, activations and logistical arrangements; Maintaining accurate records, documentation and reporting in line with internal requirements; Supporting daily operational checklists and contributing to operational excellence within the boutique; Coordinating with external vendors and service providers to support boutique operations; Supporting the organization of back-of-house areas and operational materials; Acting as a key point of contact for administrative enquiries and facilitating communication between the boutique and support functions

Requirements

Minimum of 3 years of experience in administration, operations coordination, office management or a similar support role; Excellent organizational skills with the ability to manage multiple priorities and deadlines; Strong attention to detail and a high level of accuracy in administrative work; Excellent interpersonal and communication skills; Proactive, reliable and solution-oriented mindset; Ability to work effectively with multiple stakeholders across different functions; Proficiency with Microsoft Office applications and administrative tools; Experience in luxury retail, hospitality or a customer-oriented environment would be an advantage; Fluent in English, proficiency in Malay would be an advantage