Business Office Coordinator II

Join the Department of Fire Prevention & Electrical Safety in Cheyenne as our Office Manager & Budget Specialist. In a small agency, you aren't just a number—you're a core leader whose financial oversight and daily coordination directly support our team and keep our state safe. This position will be responsible for the agency's budget and accounting practices. This position manages the daily operations of the accountant and administrative support staff within the agency. This position is required to know and manage the agency's budget from start to finish. In addition, this position serves as an assistant to the Director, provides support of the agency's strategic plan works within the agency's record management, and license management systems.

Responsibilities

Responsible for the agency's budget and fiscal monitoring, including development and oversight of annual assessments; Develops and implements policies and procedures for accountant and administrative support staff; Participates in strategic planning and documents progress; Performs research and analyzes data; Manages and oversees Accounts Payable, Accounts Receivable, Grants, and Fixed Assets functions; Performs as agency purchasing agent; Manages agency records and archiving; Monitors budget and provides approval of monthly expenditures; Assists HR representative in employee onboarding; Maintains policies and procedures; Manages major projects and initiatives; Coordinates facilities and maintenance; Assigns, logs, tracks progress, disseminates information; Coordinates travel and meetings

Requirements

Bachelor's Degree (typically in Business); 0-3 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Business Office Coordinator I; OR 4-6 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Business Office Coordinator I; Certificates, Licenses, Registrations: None; Knowledge of state budget systems and processes (IBARS); Knowledge of state accounting systems and processes (WOLFS); Knowledge of federal, state, and local statutes, laws, and ordinances; Knowledge of management, supervisory, and organizational techniques; Knowledge of fundamental principles, concepts, practices of accounting, Federal regulations and State personnel Rules and policies affecting payroll procedure

Nice to have

Preference will be given to applicants with state budget and accounting experience

Benefits

Comprehensive health, dental, and vision insurance; Paid vacation, sick leave, FMLA, and holidays; Retirement - Pension and 457(b) plans; Flexible schedules and work-life balance options; Meaningful work that makes a difference for Wyoming communities; 0% state income tax; high quality of life with affordable Western living; Dependable hours