CEO Office Associate

Proxima Fusion is Europe's fastest-growing fusion company and the first spin-out from the Max Planck Institute for Plasma Physics (IPP). The role works closely with the Chief of Staff, the CEO and his Personal Assistant to keep the CEO Office running, owning the delivery of critical projects and materials that support company strategy and external representation, and helping with practical strategic questions as Proxima grows across multiple locations. The role combines project delivery, strategic thinking and a drive for efficiency, operating at the heart of Proxima's leadership. Interview process: Recruiter Interview (30-60 min); Technical Screening (30 min); Technical Panel (3x60 min). This role sits at L1-L2 of the company's framework; candidates should inquire during the recruitment process for further information.

Responsibilities

Own critical projects from preparation through delivery, clarifying objectives, coordinating contributors, managing timelines and delivering quality work; Prepare materials for important decisions and engagements, including presentations, briefings and supporting materials for leadership, board, investor and partner meetings; Help focus the CEO's time and attention by translating company priorities into purposeful meetings, engagements and preparation; Improve how information flows across Proxima by keeping the CEO and leadership team informed and building communication routines across teams and locations; Take on special projects that need an owner, bringing the right people together and seeing them through; Find and fix inefficiencies by spotting repetitive work, unnecessary steps and coordination gaps, leveraging AI, digital tools and straightforward processes; Build systems that scale by creating useful templates, trackers and shared ways of working

Requirements

Early in career with a proven track record and drive to learn fast; Curious, seeks challenges and feedback, and eager to take on responsibility; Delivers excellent project management work, manages multiple priorities, cares about detail and sees projects through; Takes initiative, brings structure to open-ended problems, uses sound judgement and knows when to involve others; Enjoys making things work better, spots inefficiencies and uses practical processes, AI and digital tools to improve how work gets done; Works well with people, builds relationships across teams, communicates clearly and handles sensitive information with discretion

Nice to have

Experience in project management, business operations, or consulting; An interest in deep tech, energy or industrial development; A deep commitment to contribute to European leadership and sovereignty