Compliance Specialist

Aquent is thrilled to partner with a pioneering organization that stands at the forefront of its industry. This company is dedicated to ensuring seamless operations and unwavering adherence to regulatory standards, playing a crucial role in maintaining trust and integrity within its sector. They meticulously align all business practices with state and federal requirements, and your expertise will be instrumental in navigating complex regulatory landscapes, directly contributing to the strategic integrity and stability of the business. Are you a meticulous professional with a passion for regulatory excellence? We’re seeking a dedicated individual to join a dynamic Legal and Compliance team, where your expertise will be pivotal in upholding the highest standards of integrity and operational stability. In this role, you won’t just process paperwork; you’ll be a key contributor, safeguarding critical regulations and directly influencing the business’s ability to operate, innovate, and thrive within its complex regulatory environment. Your work will ensure the seamless functioning of vital operations and build trust across all stakeholders.

Responsibilities

Conduct in-depth research on licensing topics with various state agencies; Analyze diverse licensing requirements to ensure full compliance with regulatory guidelines; Maintain, monitor, and update critical data within internal licensing management systems for individual license portfolios; Generate and distribute weekly licensing reports for various internal teams and stakeholders; Facilitate clear and effective communication with regulatory bodies and internal departments regarding all licensing matters; Perform comprehensive license verification checks with state agencies and escalate any discrepancies to management; Reconcile expenses associated with license applications, renewals, and general maintenance; Execute administrative tasks, including ordering necessary licensing documentation from state agencies; Submit new, transition, amendment, and surrender filings through industry-standard licensing systems; Provide expert guidance to licensees, ensuring all requirements are meticulously met for new licenses; Review licensee rosters and proactively ensure adherence to upcoming renewal and education deadlines; Coordinate and complete documentation signings with internal licensees during onboarding and renewal processes; Demonstrate the ability to multitask effectively and work independently to deliver high-quality service and results in a fast-paced environment

Requirements

At least 5 years of relevant experience in licensing and/or compliance within a regulated industry, such as financial services or real estate; A deep understanding of the regulatory framework and industry practices applicable to state-licensed entities; Exceptional interpersonal, written, and verbal communication skills; Demonstrated experience handling confidential information with the utmost discretion, including legal, financial, and personal data; Proven analytical ability coupled with strong initiative; Superior organizational skills and an unwavering attention to detail; Experience in robust document management and electronic record keeping; A proven ability to effectively manage shifting priorities and adapt to changing demands in a dynamic, fast-paced setting; Proficiency across standard office software suites

Nice to have

Bachelor’s Degree preferred; Experience with various licensing management platforms relevant to regulated industries

Benefits

health benefit contributions; retirement plans with match; flexible spending accounts