Contracts Administrator

Caylent is an AI-first cloud services company that helps organizations turn ambitious ideas into meaningful business impact. As an AWS Premier Tier Services Partner and a charter member of Anthropic’s Claude Partner Network, we combine deep expertise in AWS, artificial intelligence, and Anthropic’s Claude platform to help customers modernize their technology, build intelligent products, and move AI from experimentation into production.

Our capabilities span generative and agentic AI, cloud migration and modernization, cloud-native application development, data and analytics, DevOps, managed services, security and compliance, and customer experience transformation. At Caylent, our people always come first.

We are a fully remote global company with employees in Canada, the United States and Latin America. We celebrate the culture of each of our team members and foster a community of technological curiosity. Come talk to us to learn more about what it means to be a Caylien!

The Mission

Caylent is seeking a Contracts Administrator who is experienced working cross-functionally with other teams to grow a thriving AWS-based cloud and AI consulting services business. The ideal candidate for this role will thrive in a fast-paced, start-up environment and own the day-to-day execution of contract work independently. Reporting to the Director of HR (North America) & Legal Operations, the Contracts Administrator will be responsible for assisting the Legal Department with the following:

NOTE: This position requires current legal authorization to work in the country where this position is located. Caylent is not able to sponsor visa or work permit applications at this time.

At Caylent, we are committed to fair, transparent, and inclusive hiring practices. As part of our recruitment process, we may use artificial intelligence (AI) tools or automated systems to assist with the screening and evaluation of applications to help match candidate qualifications with job requirements.

These tools are designed to support — not replace — human decision-making. Final hiring decisions are always made by our trained recruitment professionals.

If an AI or automated tool is used during your application process, it will only be in accordance with applicable laws and regulations, and your information will be handled in a secure and confidential manner.

If you have any questions, please contact talent@caylent.com

Caylent is a place where everyone belongs. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our approach helps us to build a winning team that represents a variety of backgrounds, perspectives, and abilities. So, regardless of how your diversity expresses itself, you can find a home here at Caylent.

We are proud to be an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, veteran status, genetic information, disability, or other applicable legally protected characteristics. If you would like to request an accommodation due to a disability, please contact us at hr@caylent.com.

Responsibilities

Own contract intake and execution: draft from approved templates, route for review and signature, and track to completion (MSAs, SOWs, NDAs, DPAs, and amendments).; Complete first-pass reviews against playbooks and escalate risks and non-standard terms internally.; Maintain contract records, key dates, and obligations in our systems, and keep the repository accurate and current.; Support data privacy and compliance work, including DPAs and customer and vendor privacy and security questionnaires.; Use AI tools to speed up review, summarization, and drafting, with sound judgement on confidentiality.; Meet turnaround targets and manage competing priorities from Sales, Finance, and Delivery.; Prepare trackers and status updates, and suggest process improvements.

Requirements

4+ years of relevant experience in contracts, legal operations, or a similar role, ideally at a high-growth technology company, or 3+ years with strong data privacy and AI experience.; Hands-on experience administering and supporting review of commercial, licensing, and other technology-related agreements, with emphasis on MSAs, SOWs, NDAs, and DPAs.; Proactive, dynamic and result driven individual with strong attention to detail.; Outstanding interpersonal skills, the ability to interface effectively with all business functions throughout the organization.; Enthusiasm and "self-starter" qualities enabling them to manage responsibilities with an appropriate sense of urgency, the ability to function effectively and efficiently in a fast-paced & dynamic environment.; Strong analytical, project coordination, and communication skills.; Ability to manage internal customer priorities and needs.

Nice to have

BA, paralegal certificate, or equivalent work experience preferred.; Experience with data privacy and compliance requirements (for example PIPEDA, GDPR, CCPA, etc.).; Hands-on use of AI tools in daily work, such as for contract review, summarization, or drafting.

Benefits

100% remote work; Medical Insurance for you and eligible dependents; Generous holidays and flexible PTO; Competitive phantom equity; Paid for exams and certifications; Peer bonus awards; State of the art laptop and tools; Equipment & Office Stipend; Individual professional development plan; Annual stipend for Learning and Development; Work with an amazing worldwide team and in an incredible corporate culture