Coordinator 5, Production

At WD, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible.

At our core, WD is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that—our technology helped people put a man on the moon and capture the first-ever picture of a black hole.

We offer an expansive portfolio of technologies, HDDs, and platforms for business, creative professionals, and consumers alike under our Western Digital®, WD®, and WD_BLACK™.

We are a key partner to some of the largest and highest-growth organizations in the world. From enabling systems to make cities safer and more connected, to powering the data centers behind many of the world’s biggest companies and hyperscale cloud providers, to meeting the massive and ever-growing data storage needs of the AI era, WD is fueling a brighter, smarter future.

Today’s exceptional challenges require your unique skills. Together, we can build the future of data storage.

Responsibilities

Submit, track, and manage payment requests, and process travel and expense claims for travel arrangements, event catering, corporate functions, and administrative needs.; Coordinate and manage end-to-end logistics for visitors, including transportation arrangements, hospitality support, and on-site assistance to ensure a smooth and professional experience.; Oversee the booking and scheduling of meeting rooms to ensure availability and readiness for internal teams and external stakeholders.; Source, evaluate, and manage quotations for corporate and employee events, as well as various office-related purchases, ensuring cost effectiveness and timely delivery, with responsibilities including vendor sourcing and logistical planning.; Plan, organize, and execute a range of corporate events—including tenure appreciation ceremonies, company celebrations, CSR activities, and internal or external functions.; Provide reception and front desk support when required, including welcoming visitors, answering incoming calls, handling general inquiries, managing visitor registration, and ensuring smooth reception operations.

Requirements

Proficiency in additional languages is an added advantage.; Basic knowledge of office administration processes, procedures, and documentation.; Proficient in Microsoft Office applications, particularly Word and Excel, for tasks such as data entry, document formatting, and basic tracking/reporting.; Familiarity with IT peripherals and common office software is an advantage.; Familiarity with AI-powered applications and digital productivity tools (e.g., Microsoft Copilot, ChatGPT, or similar platforms) is an added advantage.; Strong interpersonal and communication skills, with the ability to interact effectively with employees and stakeholders at all levels of the organization.; Detail-oriented, proactive, and willing to learn, with the ability to work independently and follow instructions effectively.; Possesses a pleasant, professional, and customer-service-oriented attitude.; Able to manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced environment.

Nice to have

Diploma in Business Administration, Office Management, Event Management, Hospitality, Communications, or related fields is required.; Fresh graduates with relevant internship or administrative experience are encouraged to apply.; Fluent in both English and Bahasa Malaysia, with strong verbal and written communication skills.