Copy of People & Culture Coordinator

We are the global communications and marketing consultancy that powers the world's most innovative tech brands. We are a group of expert communicators who are fanatical about tech and are here to help businesses ignite their possibilities. Our local experience and global scale allow us to deliver bold but pragmatic comms guidance to tech companies all over the world.

When you work with us, we connect and support you in a way that allows you to achieve limitless success and career growth. We are curious, ambitious and connected, but most of all we are one team working together to be the global alternative.

It's all about tech

We're fanatical about technology. Our tech understanding, experience, and network help spark audience curiosity across all aspects of communications, branding and digital marketing. At Hotwire, we aim to be the best consultancy our clients and our people will ever work with. At the heart of this ambition is our belief that you can achieve limitless success when working with Hotwire. We build this belief on three core pillars:

- We build our business with you Together, we work with you to ignite possibility. We do so by creating an environment that drives careers, provides the best employee experiences and builds expertise to shape the world we live in. It's our mission to be the most inspiring consultancy you'll ever work with.
- We are connected in every sense Our global network brings together different cultures from our global offices, top minds, ideas, and expertise worldwide. Our teams deliver bold but pragmatic integrated comms guidance as one consistent team.
- We offer a different sort of consultancy experience Our campaigns are data-driven and created for impact. Our insight-led thinking and strategic know-how allows us to create work that makes people sit up and take action. And we have fun doing it.

We're looking for a proactive and highly organised People & Culture Coordinator to join our People & Culture team. This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys bringing structure to busy workloads, and takes pride in delivering exceptional work.

As a key member of the team, you'll support a broad range of People & Culture initiatives and day-to-day operations, helping to create a seamless employee experience across the business. You'll be someone who loves staying organised, has exceptional attention to detail, and enjoys seeing projects through from start to finish.

You'll be confident working autonomously while collaborating with stakeholders across the business. Trusted with sensitive information, you'll demonstrate professionalism, discretion and integrity at all times. You're a natural relationship builder who communicates well, takes initiative, and is always looking for ways to improve processes and contribute to the team's success.

Most importantly, you're curious, eager to learn, and excited to take on new challenges. You enjoy being part of a collaborative, people-focused culture where no two days are the same.

If you're passionate about people, thrive on organisation, and are looking to build your career within a supportive and energetic team, we'd love to hear from you.

Skills & Attributes

- Exceptional attention to detail and strong organizational skills.
- Positive, proactive, and solutions-oriented mindset.
- Excellent interpersonal, verbal, and written communication skills.
- Ability to build strong relationships and communicate effectively with employees and stakeholders at all levels.
- Confident adapting communication and influencing style to suit different audiences.
- Passion for creating a positive employee experience and supporting professional growth and development.
- Energetic, collaborative, and eager to contribute to a high-performing team.
- Comfortable managing multiple priorities in a fast-paced, dynamic environment.
- Strong sense of accountability, integrity, and commitment to delivering high-quality work and HR best practices

Responsibilities

Support the recruitment process by posting roles, scheduling interviews, preparing offers; Own weekly recruiting progress and system updates in Smartrecruiters; Assist in the creation of various forms, documents, spreadsheets and presentations; Help implement P&C initiatives and projects; Identify and provide recommendations to improve culture and business operations; Coordinate new hires and contractors pre-boarding activities and onboarding schedule; Manage the learning and development schedule and P&C calendar as needed; Assist with policy updates and regular handbook updates; Maintain employee personnel files in company HRIS; Assist in all employee lifecycle processes from new hire documentation and onboarding through to termination; Communicate employee changes to the US Finance team and support with various crossover items such as payroll updates, contract addendums, new hires, exits etc.; Collaborate with the global P&C team on various initiatives including monthly reporting, events, etc.; Utilize people admin systems (Rippling, Salesforce, Adobe Sign, Smartrecruiters, Egnyte), and pull data for reporting as needed; Communicate with outside vendors such as Checkr, HireRight, etc. as needed; Ensure all Company Holidays and PTO requests are up to date in Strategic Time Planner weekly; Own all background checks and audit requests; Own all 401k administration and transfers through Fidelity; Manage the P&C alias inbox, ensuring quick response times and escalate problems as needed; Communicate various employee issues to P&C Business Partners

Requirements

Bachelor's degree in Human Resources, Business Administration, or a related field.; 1+ years of experience in a Human Resources, People Operations, or HR Coordinator role.; Strong HR administration and employee lifecycle support experience.; Experience working with HRIS platforms and a genuine interest in HR technology and systems.; Interest or exposure to Learning & Development programs and initiatives.; Experience preparing reports and analyzing HR data is a plus.; Proficient in Microsoft Office Suite, with strong skills in Excel and PowerPoint.