Corporate Paralegal, EMEA

About Flexport

At Flexport, we believe global trade can move the human race forward. That’s why it’s our mission to make global commerce so easy there will be more of it. We’re shaping the future of a $10T industry with solutions powered by innovative technology and exceptional people. Today, companies of all sizes—from emerging brands to Fortune 500s—use Flexport technology to move more than $19B of merchandise across 112 countries a year.

The recent global supply chain crisis has put Flexport center stage as we continue to play a pivotal role in how goods move around the world. We are proud to have the support of the best investors in the game who believe in our mission, solutions and people. Ready to tackle global challenges that impact business, society, and the environment? Come join us.

We're looking for a Corporate Paralegal to own corporate housekeeping and entity governance for Flexport's subsidiaries across EMEA. You'll keep our existing entities in good standing across multiple jurisdictions, and you'll be the go-to person as we stand up new entities in new countries. This role sits within the Global Legal Team and works closely with in-house counsel, Finance, Tax, and People teams, as well as local counsel and registered agents across the region.

Responsibilities

Own day-to-day corporate housekeeping and governance for Flexport's EMEA entities: statutory registers, minute books, organizational charts, and corporate records across multiple jurisdictions; Prepare and maintain board and shareholder resolutions, consents, minutes, and other governance documentation for subsidiary boards; Manage statutory and regulatory filings (annual returns, changes of director/officer, registered address changes, share allotments, UBO/beneficial ownership filings, etc.) with local registries and authorities across EMEA; Support the formation, licensing, and onboarding of new legal entities as Flexport expands into new EMEA countries, including coordinating with local counsel, registered agents, banks, and tax advisors; Maintain Flexport's entity management system as the single source of truth for corporate structure, ownership, and governance records; Coordinate KYC, UBO, and due diligence requests from banks, customers, and partners across the corporate group; Support entity rationalization projects, including dissolutions, mergers, re-domiciliations, and intercompany restructurings; Draft and administer corporate policies, powers of attorney, and officer/director appointment and resignation documentation; Liaise with Finance, Tax, People, and Compliance teams to keep entity data, licenses, and registrations current as local requirements change; Support commercial and governance matters more broadly, including contract administration and NDA management, as needed; Budget and outside counsel management; Identify and drive process improvements as the legal team scales governance operations across an expanding number of jurisdictions

Requirements

4+ years of corporate paralegal experience, with a strong focus on corporate housekeeping/governance for multiple entities across EMEA jurisdictions; Hands-on experience supporting the setup of new legal entities in new countries (formation, licensing, bank account opening, initial statutory filings); Working knowledge of corporate governance and filing requirements across major EMEA markets (e.g., UK, Netherlands, Germany, France, or similar), and comfort researching requirements in markets that are new to you; Experience with an entity management platform (e.g., Diligent Entities, Athennian, Blueprint, or similar) and strong corporate record-keeping discipline; Familiarity with UBO/beneficial ownership regimes and KYC processes; Excellent organizational skills and meticulous attention to detail, with the ability to manage many entities, deadlines, and jurisdictions at once; Strong written and verbal communication skills, comfortable working directly with local counsel and government registries; Ability to work independently in a fast-paced, scaling environment, and to exercise sound judgment on when to escalate; High degree of professionalism and discretion with confidential information

Nice to have

Additional European language skills (e.g., French, German, Dutch, Spanish, or Portuguese); Paralegal certificate, or a law degree/qualification from an EMEA jurisdiction; Experience at a fast-growing, multinational technology or logistics company; Exposure to M&A, intercompany restructuring, or group simplification projects

Benefits

An opportunity to contribute to one of the fastest-growing companies, where you’ll have the chance to create a global impact while being a part of a thriving multinational environment; Daily catered lunches incl. vegetarian options, breakfast, snacks and soft drinks available in our office on daily basis; Commute expenses: Flexport will cover home-office commuting costs for employees living outside of Amsterdam; Amazing office in the heart of Amsterdam.; 25 working days as vacation days based on full time employment.; Health insurance: Flexport offers a collective health insurance plan including a basic package and any available additional packages. Your monthly premium is fully paid by Flexport.; A defined pension contribution scheme; Equity program: every team member becomes a shareholder, aligning our success with yours. As a private company in a multi-trillion dollar industry, you have a direct stake in our collective growth and success.; Employee Assistance Program through Aetna Resources for Living: Flexport provides an employer-sponsored program at no cost to you and your household members; Parental leave benefit: Flexport is here to support you and your families in one of the most important times in life – the birth of a child! Our parental leave program allows both mothers and partners to take time off from work for pregnancy, childbirth, and to bond with your new child.