Department Coordinator IV

Provides administrative support within a department, in addition to serving as the principal assistant to leadership roles. Responsible for performing a variety of advanced, complex assignments including department accounts working with minimal direction under their own initiative and latitude for independent judgment. Provides work leadership to other support staff. Processes highly confidential administrative information and works with limited supervision and exercise independent judgment.

Responsibilities

Provides administrative support within a department; serving as principal assistant to leadership roles; preparing and reviewing reports and documents; attending meetings and taking minutes; overseeing office management systems; screening and directing calls; managing time and calendars of administrators; integrating best practices; maintaining relationships with various divisions of University; developing procedures and schedules; maintaining records and reports; sharing information with faculty, staff, students, parents, and visitors; coordinating and overseeing confidential matters; directing and coordinating maintenance of departmental accounts; preparing data for operating budgets and financial reports; coordinating expenditures and property controls; serving as liaison to leadership and external agencies; coordinating use of conference rooms and meeting rooms; coordinating special events, seminars, workshops; developing informational materials; supervising up to two support staff

Requirements

Associate's degree and 3 years of progressively responsible experience in administrative support; Or equivalent combination of education and experience; Proficiency with Microsoft Suite, FileMaker Pro, virtual collaboration tools (Zoom, Box), Adobe; Office procedures, database entry principles, customer service and public relations principles, principles of math, mailing and distribution methods, training principles, leadership principles, intermediate to advanced budget administration principles, inventory and supply maintenance principles, event planning; Ability to effectively communicate and interact, both verbally and in writing, with people across diverse backgrounds and cultures

Nice to have

Intermediate knowledge of hardware and software functionality