Department Coordinator IV

Provides administrative support within a department, in addition to serving as the principal assistant to leadership roles. Responsible for performing a variety of advanced, complex assignments including department accounts working with minimal direction under their own initiative and latitude for independent judgment. Provides work leadership to other support staff. Processes highly confidential administrative information and works with limited supervision and exercise independent judgment.

Responsibilities

Provides administrative support within a department; serves as principal assistant to leadership roles; performs advanced, complex assignments including department accounts; processes highly confidential administrative information; prepares and reviews reports and documents; attends meetings and takes minutes; oversees office management systems; screens and directs calls; manages time and calendar of administrators, including travel and project timelines; integrates best practices to enhance efficiency; maintains relationships and collaborates with various divisions; develops procedures and schedules; prepares administrative reports; coordinates and oversees highly confidential matters; directs and coordinates maintenance of departmental accounts; prepares data for operating budgets and financial reports; coordinates expenditures and property controls; functions as liaison to leadership and external agencies; coordinates use of conference rooms and meeting rooms; coordinates special events, seminars, workshops; coordinates and develops informational materials, presentations, and communications; may supervise up to two support staff; performs other duties as assigned

Requirements

Associate's degree and 3 years of progressively responsible experience in administrative support; equivalent combination of education and experience; proficiency with Microsoft Suite, FileMaker Pro, virtual collaboration tools (Zoom, Box), Adobe, etc.; knowledge of office procedures, database entry principles, customer service and public relations principles, principles of math, mailing and distribution methods, training principles, leadership principles, intermediate to advanced budget administration principles, inventory and supply maintenance principles, event planning; ability to effectively communicate and interact, both verbally and in writing, with all people

Nice to have

Intermediate knowledge of hardware and software functionality