Department Coordinator

Provides administrative support within a department, in addition to serving as the principal assistant to leadership roles. Responsible for performing a variety of advanced, complex assignments including department accounts working with minimal direction under their own initiative and latitude for independent judgment. Provides work leadership to other support staff. Processes highly confidential administrative information and works with limited supervision and exercise independent judgment.

Responsibilities

Provides administrative support within a department, in addition to serving as the principal assistant to leadership roles; Performs advanced, complex assignments including department accounts with minimal direction under own initiative; Provides work leadership to other support staff; Processes highly confidential administrative information; Prepares and reviews reports and documents; Attends meetings and takes minutes; Oversees office management systems; Screens and directs calls; Manages time and calendar of administrators, including travel and project timelines; Integrates best practices to enhance efficiency and effectiveness of service delivery; Maintains relationships and collaborates with various divisions; Develops and establishes procedures and schedules; Maintains required records and reports; Coordinates and oversees highly confidential matters pertaining to the department; Directs and coordinates maintenance of departmental accounts; Prepares data for operating budgets and financial reports; Functions as a liaison to leadership, administrators, faculty, staff, students, and visitors; Coordinates use of conference rooms and meeting rooms; Coordinates and makes arrangements for special events, seminars, workshops and activities; Coordinates and develops informational materials, presentations, and communications; May supervise up to two other support staff; Other duties as assigned

Requirements

Associate's degree and 3 years of progressively responsible experience in administrative support required; Or equivalent combination of education and experience; Proficiency with Microsoft Suite, FileMaker Pro, virtual collaboration tools (Zoom, Box), Adobe, etc.; Office procedures; database entry principles; customer service and public relations principles; principles of math; mailing and distribution methods; training principles; leadership principles; intermediate to advanced budget administration principles; inventory and supply maintenance principles; event planning; Ability to effectively communicate and interact, both verbally and in writing, with all people

Nice to have

Intermediate knowledge of hardware and software functionality