Director, Business Operations

ActAI is building proactive applications for anyone in the world, aiming to bring intelligence to conversations, errands, organising and workflows with minimal to no prompting. The role is responsible for building and running the operational infrastructure behind A1, including setting up new offices and entities, implementing payroll and local operations, managing vendors, supporting recruiting operations, and ensuring the company can execute efficiently as it scales. The company operates with high talent density, high ownership and high standards, in a hands-on environment. The interview process may include up to 3 interviews, conducted virtually or onsite.

Responsibilities

Build and run the operational infrastructure behind A1; Lead business operations across multiple countries; Manage and develop a team of Business Operations Partners; Oversee office setup, entity incorporation, and market launches; Oversee payroll implementation and local operational requirements; Manage external vendors and service providers; Support recruiting operations, recruiter onboarding, and hiring activities; Plan and execute company events, offsites, and operational logistics; Track key initiatives and ensure actions are completed on time; Improve processes where needed to increase speed and reliability

Requirements

Experience in business operations, strategic operations, founder's office, or similar roles; Experience managing projects involving multiple stakeholders; Strong organisational skills and attention to detail; Ability to manage multiple priorities and follow through on commitments; Comfortable working across recruiting, finance, legal, and administrative functions; Able to identify problems, make decisions, and drive execution independently; High ownership and willingness to take responsibility for outcomes